Workflow Implementation Specialist

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Job description

At VIDA, we are passionate about driving positive change in lung and respiratory care through thoughtful, innovative technology. We are committed to reshaping the way organizations and physicians' approach pulmonary medicine with powerful artificial intelligence and image analysis. Our talented team works hard every day to design innovative solutions that truly improve patients' lives around the world. We are a small, fast-growing company with big benefits and the kind of culture that makes you smile. All we are missing is YOU! If you are looking to make a difference and channel your expertise into meaningful work that is changing the world for the better, we want to hear from you!

As a Workflow Implementation Specialist, you will have the opportunity to design, implement, and optimization of workflows that support clinical trial operations. This role involves working closely with cross-functional teams at VIDA to streamline and automate processes that ensure compliance, data integrity, and operational efficiency throughout the lifecycle of clinical trials.

• Collaborate with clinical trial teams to analyze current imaging and data workflows, identif y inefficiencies, and design optimize d processes for study planning, execution, and data management.
• Design, configure, and implement workflow automation solutions tailored to the organization's needs.
• Develop detailed project plans, timelines, and deliverables to ensure timely and successful implementation of workflow systems.
• Ensure compliance with Good Clinical Practice (GCP), FDA, and ICH guidelines in all workflow processes.
• Train Project Managers, Clinical Engagement, Data Management, and other stakeholders on new workflows and systems, providing comprehensive documentation and support.
• Monitor and evaluate workflow performance post-implementation to ensure continued efficiency and adjust where necessary.
• Liaise with Product team to develop, customize, and integrate new workflows.
• Conduct testing and quality assurance to validate workflow functionality and alignment with business needs.
• Continuously stay up-to-date with industry best practices and new technologies in workflow management.
• Provide ongoing support and maintenance for implemented workflows to ensure long-term success.
• Participate in clinical trial audits and inspections to ensure workflows and documentation meet regulatory standards.

Required Qualifications:

• Bachelor's degree in Clinical Research , Information Technology, Life Sciences, Engineering or a related field AND a minimum of 5 years of experience in imaging workflow implementation, business process management, or an equivalent combination of education and experience.
• Strong understanding of workflow design principles, process optimization, and automation tools.
• Strong understanding of clinical research protocols, GCP, FDA, and ICH regulations.
• Experience working with and implementing imaging workflows ( e.g. radiology workflow experience)
• Ability to manage multiple projects simultaneously, prioritize deadlines, and work cross-functionally with different departments.
• Excellent communication and problem-solving skills.
• Experience with change management and user training is a plus.

Desired Qualifications:

• Knowledge of process mapping and improvement methodologies (e.g., Lean, Six Sigma).
• Familiarity with database systems and API integrations.
• Experience with project management tools and methodologies.

All VIDA employees expected to be flexible and have an entrepreneurial mindset. Other duties may be assigned as needed.

VIDA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age or disability.

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