Facilities Office Manager

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Job description

The LGES - HONDA Joint Venture, located in Jeffersonville, Ohio, is bringing the power! A transformation is happening within the auto industry, and we are leading the way. We develop and manufacture large lithium-ion polymer batteries and packs of the highest quality for electric vehicle (EV) and energy storage applications.

Established in 2023, The LGES - HONDA Joint Venture is passionate about developing and maintaining a culture where our associates and customers understand their value and worth. We are making a positive impact and we want you to be a part of it!

Position: Onsite role

As Office Manager for the Facilities unit, you will lead the forecast events for Facilities and relay changes to accounting entries for the Department. This role includes all aspect of the Facilities office management from record retention, tracking associate training, office supply ordering, administrator managing IT System requests, and office equipment needed for the associates. Oversite for the contract leader of the Janitorial operations for the site, review work quality and contract management. Develops Presentations and Budget Documents for Facilities Manager as requested.

Responsibilities:

Act as a Facilities Cost Controller - Support shopping cart entry and accounting reports.

Oversee site contracted Janitorial process. Conduct regular audits of vendor performance and work to continuously improve services and processes.

Lead the planning, preparation and facilitation of regular Facilities meetings such as budget, business reviews, and business planning.

Review year to date spend for blanket Purchasing Order's and propose quarterly changes.

Develop reports, charts, and presentations as requested. Enter data into reporting systems TBD.

Identify gaps to approved budget process and partner with appropriate teams to propose countermeasures and seek approvals

Oversee onboarding process for department specific components; partnering with other departments as necessary.

Ensure office consumables are replenished to keep the office running smoothly.

Control office Purchasing-Card and reconcile account monthly.

Support travel requests for Facilities team - Hotels, Flights, Vehicles.

Act as IT Liaison - Coordinate all electronic leases with IT. Handle IT systems setup for all new associates. Set up all cell phone and accessory purchases.

Analyze department training needs and development plans to ensure appropriate training is scheduled and completed; communicating key updates to associates.

Time Verification Coordinator for Facilities team. Ensure that all payroll and time policies are being completed and followed and provide training for time entry system to new associates.

Oversee Record Retention process and provide training for associates.

Education/Experience:

HS Diploma, 2-year associate degree (preferred) or less with equivalent related work experience.

3-7+ years of relevant work experience with Finance systems, Budgets, Office Management.

Previous Experience as an Office Manager or Administrator is advantageous.

Experience setting up a new office / location is a plus.

Knowledge/skills:

Demonstrated ability to coach/mentor/develop team members.

Purchase Order Creation, modification, reports, and tracking of amounts and spend plans.

IT systems for Accounting (SAP), CMMS Systems (Maximo / Ework Orders) experience.

High Level skills with Microsoft Office (Word, Excel, Power Point).

Effective oral and written communication and presentation skills.

Are you ready to join us in our journey toward a better world? Start your future with us, where we are building tomorrow, together. Welcome to The LGES - HONDA Joint Venture! What differentiates The LGES - HONDA Joint Venture and makes us an employer of choice?

Total Rewards:

Competitive base salary

Paid time off, including vacation & paid holidays

Ability to earn compensatory time off

Industry leading benefit plans (Medical, Dental, Vision, Rx)

Shift premium (when assigned)

401K plan with company match

Relocation assistance (if eligible)

Career Growth:

Advancement opportunities

Education reimbursement for continued learning

Training and development programs

Additional Offerings:

On-Site cafeteria

On-Site recreational area

On-Site wellness area

Clean, climate-controlled environment

LGES-Honda Joint Venture, L-H Battery Company, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.

• Only those lawfully authorized to work in the designated country associated with the position will be considered.

• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID ), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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