Senior Executive Administrative Assistant

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Job description

Title:

Senior Executive Administrative Assistant

Company:

Ipsen Bioscience, Inc.

Job Description:

Senior Executive Administrative Assistant to the Chief Business Officer

Summary / purpose of the position

As Senior Executive Assistant to the Chief Business Officer, you will provide a high quality, comprehensive, accurate and timely administrative service, with full responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on their behalf.

Main responsibilities / job expectations

• Act as a leader to a team of administrative professional peers in day-to-day operations to provide holistic support to the Global Partnering / Business Development organization
• Travel: Using company-approved travel vendors, arrange domestic and international travel for team members, including flights, trains, ground transport, hotels, etc. Prepare relevant documentation Chief Business Officer. Coordinate real-time travel issues as they arise
• Maintaining calendar of the Chief Business Officer as required:
• Responsible for meticulous calendar management, including planning meetings, coordinating recurring event and communicating with multiple parties to schedule large scale internal/external meetings
• Organizing conference registrations & membership renewals for professional organizations
• Coordinating large meetings and events, both on and off-site, in collaboration with Administrative staff from other locations, both domestic and international, as appropriate
• Preparing and managing documents; drafting, editing and proofing various types of documents, including agreements, memos, correspondence and presentation materials (e.g., PowerPoint presentations)
• Follow-up actionable items arise from meetings e.g. producing minutes and ensuring timely distribution of relevant documents
• Performing additional duties and assigned projects to achieve overall business objectives

Knowledge, abilities & experience

Education / Certifications:

• High School Diploma or equivalent is required; B.A./B.S. or equivalent is preferred

Experience:

• Proven experience as an Executive Assistant within a similar industry sector, e.g. pharmaceutical or international business
• Prior experience working with remote, international teams in a globally matrixed organization
• Demonstrated experience managing multiple and complex international travel arrangements while planning all aspects of complex meetings, on and off-site
• Background of working in an international business functional area

Languages:

• English

Key Technical Competencies Required

• Proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Knowledge of teleconference equipment (Microsoft Teams) or other related software
• A strong attention to detail, excellent and direct communication skills, strong interpersonal skills, and cross-cultural understanding and sensitivity
• Demonstrated experience managing multiple and complex travel arrangements while planning all aspects of complex meetings, on and off-site
• Experience with Concur is preferred
• Ability to see the big picture, while keeping an eye on the detail
• Availity to represent the company and the site VP in a highly professional manger
• Ability to take initiative with a positive attitude in all circumstances
• Flexible; independent problem solving and self-direction

The annual base salary range for this position is $112,599 - $165,000.

This job is eligible to participate in our short-term incentives program.

At Ipsen we are proud to offer a comprehensive employee benefits package, including 401(k) with company contributions, group medical, dental and vision coverage, life and disability insurance, short- and long-term disability insurance, as well as flexible spending accounts. Ipsen also provides parental leave, paid time off, a discretionary winter shutdown, well-being allowance, commuter benefits, and much more.

The pay range displayed above is the range of base pay compensation within which Ipsen expects to pay for this role at the time of this posting. Individual compensation within this range depends on a variety of factors, including, but not limited to, prior education and experience, job-related knowledge and demonstrated skills.

IPSEN is an equal opportunity employer that strictly prohibits unlawful discrimination. We recruit, employ, train, compensate, and promote without regard to an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.

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