Assoc Admin Assistant

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Job description

Overview:
We are seeking a highly skilled and talented Administrative Assistant located in Pittsburgh, PA. This position is responsible for providing administrative support to the Unit Manager and leadership team at the Coraopolis Pepsi Plant.

Responsibilities:
Position is to manage day to day sales administrative accountabilities plus dedicated areas of expertise

TECHNICAL SKILLS:

Provide dedicated administrative support in a professional, confidential and organized manner

Monitor email and phone calls; proactively respond to and/or coordinate issues when possible

Maintain and update distribution and contact lists

Organize/maintain department files, both electronic and hard copy

Daily interaction with all Functional Teams

Maintain high level of integrity and professionalism in handling confidential material on a daily basis

Ability to work proficiently and calmly under pressure situations

Administer specific applications/time bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover) in an accurate and timely manner

Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros

Work on special projects as necessary

Maintain employee master files, track employee vacation balances, process weekly payroll, and reconcile payroll data between Kronos and SAP systems.

Retain and file all payroll documentation.

Serve as a resource for employees and supervisors as it relates to payroll policies & procedures.

Provide explanations for variances in labor performance.

Creating, maintaining, and updating vacation tracker and vacation balance of year liability.

Complete administrative tasks for the plant as needed.

Perform Sarbanes Oxley testing, self-assessments, location control assessments, and various other audit tasks for Payroll & Human Resource departments.

Recognition tracking and implementation: service anniversaries, birthdays, organizational announcements, holidays (i.e. Veteran's Day), etc.

Organize, maintain and procure office supplies

T&E submissions & A/P (myBuy/POs): P-Card, Supply Orders for Zone, Drug Screens, DOT Physicals, Maintenance Repairs, Vendor Coordination, Uniform ordering and distribution

Prepare Security badges for active, temporary, and contractors

LEADERSHIP BEHAVIORS:

Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.

Must be strong team player and assist other department staff when necessary

Willingness to learn and take on projects

Ability to handle multiple changing priorities simultaneously n sometimes challenging situations and keeping management involved as needed

Ability to serve as proxy for other location and market admins

COMPENSATION & BENEFITS:

The expected compensation range for this position is between $37,000 - $53,950

Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process

Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement

In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan

Qualifications:
2+ years' experience Admin Support Consumer Goods Company

Associates Degree in Business or an equivalent combination of education and experience. Bachelor's Degree is preferred. (High School Diploma Required)

Proficient in Microsoft Outlook, Word, Excel, and PowerPoint with the ability to quickly learn various in-house software applications

Ability to handle multiple priorities and multi-tasking, including the ability to make clear and timely decisions

Proven track record of supporting multiple managers as well as managing multiple and competing priorities

Outstanding organizational and follow-up skills - Discretion with sensitive information

Results-oriented with the ability to complete assignments in a timely manner

Must have strong interpersonal, time management, and problem solving skills

Ability to make clear and timely decisions

Ability to change focus of work seamlessly without loss of efficiency, and adapting to unexpected requests

Aptitude to work with minimal supervision, set goals, create and implement action plans and monitor progress towards goal

Excellent written and verbal communication skills

Requires creative thinking and problem-solving skills

Respects & values differences, acts with integrity, and operates with justice

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available & documents. View .

Please view our

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