Project Document Administrator

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Job description

The position holder will provide essential administrative support and collaborate with Project Engineers to manage and process contract documentation for GEA Custom Engineered Refrigeration Products.

Responsibilities / Tasks

Key Responsibilities:

Submit documents to customers per contract specifications.

Monitor and expedite the return of approval documents and distribute them.

Compile and submit final documentation (e.g., Data Books, IOMs) for Custom Engineered Refrigeration Products.

Track customer approval drawings and final documents; generate monthly Engineering Key Performance Indicator (KPI) reports.

Receive Commercial Turn-ins for new projects, complete Job Summaries and contract transmittals, and distribute Turn-in information.

Distribute Project Change Notices to the Engineering team.

Distribute quality documentation received from Manufacturing after equipment shipment.

Assist Engineers with creating part numbers and Advanced Purchase Requirements (APRs).

Scan and upload Engineering project documentation after project completion.

Serve as a back-up for the administrative assistant and front desk receptionist.

Perform other duties as assigned.

Your Profile / Qualifications

Qualifications:

Education: High school graduate or equivalent.

Experience: Minimum of three years of related administrative support experience.

Skills: Excellent written and verbal communication skills, attention to detail, customer-oriented, self-motivated, able to multitask, and thrive in a timeline-driven environment.

Benefits:

11 Paid Holidays

PTO (Paid Time Off)

Medical, Dental, and Vision Insurance

Health Savings and Spending Accounts

Tuition Reimbursement

401k with an excellent employer match

Wellness Incentive Program

Employee Assistance Program

GEA Group is dedicated to fostering an inclusive work environment where all clients and employees feel welcomed, accepted, and valued. We are an Equal Opportunity Employer and do not discriminate based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected class.

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