SECRETARY (OFFICE AUTOMATION) with Security Clearance

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Job description

Duties You will maintain the CO/XO/ED's appointment calendars and schedule of commitments using discretion and knowledge of his/her schedule, available time, personal interest and responsibilities. You will arrange conferences for the CO/XO/ED, contacting personnel involved and notifying them of the time, place, subject, and the availability of background information. You will receive and screen incoming telephone calls and visitors for the CO/XO/ED, evaluate the issues and decide appropriate action. You will compose memoranda, routine notices, correspondence, reports, etc. You will review all outgoing correspondence prepared by the NAVSUP BSC departments in the command level and staff for signature of the CO/XO/ED, format, grammar, spelling, procedure, and conformance with general policy. You will review incoming correspondence, dispatches, and memos; determine which require the CO/XO/ED's or Command staff's attention, which can be personally handled, and which can be assigned directly to another site location, or office. You will ensure the administrative and secretarial tasking in support of the CO/XO/ED is in accordance with the requirements of NAVSUO and NAVSUP BSC. You will serve in a liaison capacity between the CO/XO/ED and his/her subordinates. You will maintain and control a tracking system for Command level actions, ensuring that all actions regardless of site office responsibility are completed in their entirety and that replies are received before assigned due dates. You will create and manage travel orders and plans. Requirements Conditions of Employment Must be a US Citizen. Must be determined suitable for federal employment. Must participate in the direct deposit pay program. New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement. Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326. Males born after 12-31-59 must be registered for Selective Service. You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal. Qualifications To qualify for the GS-08 position: Your resume must demonstrate at least one year of Secretary (Office Automation) experience equivalent to the next lower grade level (GS-07) or pay band in the federal service or equivalent experience in the private or public sector serving as the principal clerical and administrative support to an organizational unit carrying out and coordinating all the clerical and administrative support activities to accomplish the work of the organization. Examples of specialized experience must include the following: 1) Managing senior official calendars, scheduling appointment requests, screen appointments for importance; 2) Providing advice and guidance on procedures, reports, requirements and other administrative matters necessary to implement a senior official's policies and directives; 3) Maintaining deadlines and due dates for various projects and responsibilities for various offices, as well as ensure the parties responsible meet time frames; 4) Preparing correspondences and reports, check for all necessary information, accuracy, and signatures on outgoing correspondence and reports; and notify supervisors of important information. To qualify for the GS-07 position: Your resume must demonstrate at least one year of Secretary (Office Automation) experience equivalent to the next lower grade level (GS-06) or pay band in the federal service or equivalent experience in the private or public sector serving as the principal clerical and administrative support to an organizational unit carrying out and coordinating all the clerical and administrative support activities to accomplish the work of the organization. Examples of specialized experience must include the following: 1) Reviewing outgoing correspondence and ensuring that grammar and correspondence format are met in accordance with the established policy; 2) Maintaining a record of incoming and outgoing correspondence and action documents to follow up on work in progress to ensure deadline dates are met; 3) Receiving and screening telephone calls and visitors to determine the nature of the call to respond to requests for information and make appropriate referral; 4) Maintaining appointment calendars and schedule of commitments without prior approval, using discretion and knowledge of his/her schedule, available time, personal interest and responsibilities; 5) Use various office automation software to create, copy, edit, store, retrieve and print forms, memos and letters. Additional qualification information can be found from the following Office of Personnel Management website: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Education Substitution: I have successfully completed one full year of graduate level education that is directly related to the position being filled. A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. Additional information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: Only Military Spouse Preference/PPP applicants currently occupying positions for which a comprehensive training plan has been developed and authorized are entitled to exercise their priority status for this announcement. The most common formal training positions are apprentices, formal interns, and scientist and engineering interns. Upward Mobility Positions that have equivalent training plans are also included when the positions have been pre-identified in an Affirmative Action or similar plan. You must provide documentation supporting you are in a formal training plan (e.g., SF50 and official signed training agreement between you and your command). PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. If selected below the full performance level, you may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed. Vacancies filled from this announcement may be filled at any grade level listed. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the

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