Accounts Receivable & Payable Manager

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Job description

ARC Document Solutions, Inc. (NYSE: ARC) provides technology and services to businesses of all types, with a focus on the architectural, engineering, and construction industry, in thousands of customer locations nationwide, 170 worldwide service centers, and secure document storage in the cloud. Find out more at .

Payrate: Starting at $70,000 Annual

Who were looking for:

ARC Document Solutions is looking for a full-time Accounts Payable and Receivable Manager. This role is key in ensuring effective financial management and excellent service for our customers while supporting the best employment experience for our team. The AP/AR Manager will oversee all aspects of accounts payable and receivable for the assigned region, including vendor payments, customer billing, collections, and reconciliations.

In this role you will:

• Oversee all AR functions, including customer credit applications, collections, cash and credit application, and processing bad debt.
• Manage customer credit limits and collections, implementing plans to address risky or slow-pay accounts.
• Conduct daily cash deposits, process cash receipts, and ensure accurate posting to the ledger.
• Research and resolve invoice discrepancies, and generate aging reports and service hold letters for overdue accounts.
• Reconcile sub-ledger accounts with the General Ledger (GL), and prepare delinquency trend analyses.
• Manage all AP activities, including timely vendor payments, invoice processing, and vendor statement reconciliation.
• Oversee approval of invoices and ensure accuracy and timely processing.
• Reconcile monthly statements, review vendor terms, and manage intercompany payments.
• Supervise AP/AR team members, assigning duties and monitoring work for volume and accuracy.
• Interview, train, counsel, and evaluate staff performance to maintain efficient and effective department operations.
• Collaborate with other departments to resolve account discrepancies and facilitate smooth financial operations.

Requirements:

• Bachelors Degree in Accounting, Finance, or a related field.
• Minimum of 5 years of hands-on accounts receivable and payable experience, with prior supervisory experience strongly preferred.
• In-depth knowledge of financial statements, credit risk management, and standard legal agreements.
• Excellent communication skills (verbal and written) and strong customer service focus.
• Proficient in Microsoft Office, including Word, Excel, and Outlook; experience with Adobe preferred.
• Demonstrated problem-solving and conflict resolution skills with a track record of sound judgment in financial decision-making.
• Ability to work independently, adapt to a fast-paced environment, and manage multiple priorities.

What We offer:

• Excellent Company support and resources.
• Excellent Company Reputation because we consistently receive 5-star customer reviews.
• Comprehensive Employee benefits that include full health, dental, vision, and life insurance as well as a 401-K Plan with company matching.
• A management team that supports you and wants to see you be successful.
• Culture of caring for our employees.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to and use the words Accommodation Request in your subject line.

We are an Equal Employment Opportunity (EEO) Employer.

It has been and will continue to be a fundamental policy of ARC Document Solutions and RIOT Creative Imaging not to discriminate based on race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

To all recruitment agencies:

ARC does not accept agency resumes. Please do not forward resumes to our Careers alias or other ARC employees. ARC is not responsible for any fees related to unsolicited resumes.

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