Administrative/Executive Assistant T2 (USA)

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Job description

Title: Administrative/Executive Assistant

Location: 3999 West Chester Pike Newtown Square PA 19073

Duration: 11 Months

Rate Range: $20 to $25/hr

Calendar Management and Scheduling:

Share specific examples of maintaining and coordinating an executive's calendar, especially with experience handling schedules across time zones.

Explain how you prioritize and resolve scheduling conflicts to keep the executive's day optimized.

Meeting Coordination and Follow-ups:

Describe your experience arranging virtual meetings and ensuring all participants have the necessary materials.

Highlight any processes you've developed to track meeting follow-ups, ensuring action items are completed.

Travel Arrangements and Expense Management:

Detail your experience with global travel planning, ideally with an agency (if relevant, mention familiarity with systems like SAP or BCD Travel).

Emphasize how you manage expense reports, reimbursements, and ensure adherence to budget or policy guidelines.

Stakeholder Engagement and Communication:

Provide examples of acting as the primary contact point, maintaining professionalism with both internal and external contacts.

Explain any experience in drafting or routing messages, managing correspondence, and ensuring timely responses.

Virtual Team Engagement:

Describe how you support team initiatives and interactions in a hybrid or virtual setup, especially across time zones.

Share how you've managed team morale initiatives, virtual events, or any platforms used to foster collaboration.

Flexible Work Hours:

Confirm your availability for preferred working hours starting at 8 a.m., with openness to adapt to early or late meetings across different time zones when necessary.

To Apply: Please attach your updated resume.

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