Management/Administrative Assistant (Secret Clearance)

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Job description

Management Assistant
As a Management Assistant, you'll use your people skills, organizational skills, and can-do personality in support of a Naval Surface Warfare Center Philadelphia Division (NSWCPD) program. Working directly with the program manager and technical project leads, you will ensure that all required non-technical deliverables are completed on time on a weekly and monthly basis.

Once assigned to a program, you will provide financial support in the areas of budgeting, funds acceptance, expenditure tracking, and reporting to ensure that funded programs are delivered on-time, on-budget, and profits are maximized based on contract specifications.

Clearance Requirement:

Must be a US citizen with a current active DoD security clearance or be able to obtain one

Essential Functions and Responsibilities:

Developing and maintaining program/project financial databases

Help create and improve existing task/financial tracking tools in Excel to support the Program Manager

Monitor program financial progress and make adjustments as needed while maintaining stakeholder communication, updates, and schedule impacts

Working with program managers to accurately report on financials and develop forecasting and execution of funds received

Assist in planning, developing, and updating presentations/reports & facilitating meetings

Provide financial and budgeting support; as well as develop earned value analysis and metrics

Use of dashboards and data manipulation in excel to support analysis of efforts

Collect, track, monitor, and report on program expenditures (labor, over time, travel, etc.)

Create metrics to identify spending trends in order to proactively manage funding

Track contract and material expenditures in accordance with program schedules

Assist technical leads with meeting preparation and scheduling

Required Education, Skills, and Experience:

Must be a US citizen with a current active DoD security clearance or be able to obtain one

Bachelor's degree in Business, Accounting, Finance, or related field preferred

1-3 years of relevant experience related to program support with financial understanding (Experience with DoD preferred but not required)

Intermediate experience in Microsoft Excel (Financial and Logical formulas), Word, and PowerPoint

Strong attention to detail

Ability to work independently

Superior verbal, grammatical, and written communication skills

Ability to work effectively with and learn from engineering technical staff

Ability to multi-task and demonstrate effective time management skills

Ability to handle a high volume of work with accuracy and efficiency

Physical Demands and Expectations

Regular physical activity to include walking, climbing stairs, bending, stooping, reaching, lifting (up to 15 pounds), and standing; occasional prolonged sitting

Ability to speak, read, hear and write, with or without assistance

Ability to use phone and computer systems, copier, fax and other office equipment

This position description re present s a summary of the major components and requirements of the outlined job. Other duties and responsibilities may be assigned or required as business needs dictate. Questions regarding this description should immediately be addressed to the department manager or to Human Resources.

L IFE C YCLE E NGINEERING

Life Cycle Engineering (LCE) is a privately held, employee-owned company with an emphasis on "doing the right thing the right way, which applies to the way we treat our customers and employees. We are proud to have been recognized as a "Best Place to Work for 17 years running! Learn more below and at .
Mission

Our mission is to enable people and organizations to achieve their full potential.

As a professional services organization, our mission is focused on our clients' people and organizations. It is our company's cornerstone belief that we will not lead the industry in assisting our clients unless we excel at helping our own people and teams reach their full potential.

Culture

Our corporate culture encourages personal and professional growth because LCE's success depends on the talent, innovation, professionalism, and commitment of its employees. LCE is a strengths-based organization focused on turning individual talents into strengths and then turning individual strengths into organizational performance that supports our clients' success.

Benefits

Affordable Medical/Dental/Vision Plans for employees and their families

Free Employee Life and Disability Insurance, with supplemental coverage options available

Health Savings Account and Flexible Savings Account options

Company matched 401(k) & company-funded Employee Stock Ownership Program (ESOP)

Paid Vacation, Vacation, Sick Leave

Continuing Education and Professional Development programs at all levels

Flexible Schedules and Relaxed Dress Code

Employer-sponsored events, social collaboration, and open communication

Free access to an extensive online training library, including certification prep

Bonus Program for outstanding contributions, Employee Referral Program, numerous Recognition Opportunities, and more

Benefits may vary by business unit and location. (url removed)

Life Cycle Engineering (LCE) shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that LCE take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, because of or on the basis of pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation, and any other status protected by applicable state law . In addition, LCE will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. LCE shall also abide by the requirements of 29 CFR Part 471, Appendix A.

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