P2P Optimization Manager/ Consultant

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Job description

Term - 6 months

Hours - 32 per week

Onsite at beginning for 3-4 week and then hybrid

Responsibilities:

Research and development: Evaluation of current state source-to-pay operations through observations, metrics and information gathering. Conduct interviews with supply chain leaders, finance leaders and other key stakeholders such as accounts payable, procurement/purchasing, contract management, receiving and distribution, master data management and information technology. Develop process flowcharts providing visual aids showing existing and proposed workflows for clarity

Operational improvement plan: Create a detailed work plan outlining key activities with desired outcomes, timeline and milestones for tracking and measuring progress. Interim resource will collaborate with Inspirity project manager for assistance with roadblocks and executive leadership communications needed for successful implementation

Data management: Construct process efficiencies to address item inaccuracies such as unit of measure (UOM), distributor, vendor, and manufacturer item numbers, standardized item nomenclature, product spend category classification and guidelines for data entry, validation, updates and deletions. (Other work for future consideration) - Authorized substitutions, GTIN, item master cleanse, workflow implementation

Online requisitioning: Review current electronic templates with end users for accuracy and revisions. Develop new templates with end user input. Create policies and procedures for requisitioner utilization, product conversions and updates, template creation, etc. Provide training and education to purchasers and stakeholders for implementation and integration into workflows

Purchase order compliance: Implementation of processes, policies and procedures for electronic and non-electronic requisitioning, authority to act, authorizations, standing and blanket orders and other strategies to increase the percentage of spend issued through purchase orders

Exception management: Utilize key performance indicators to manage, monitor and improve exceptions due to incorrect pricing, UOM issues, receiving variances and non-receipts

Vendor Management: Review vendor master for data integrity and accuracy. Implement policies and procedures creating processes for vendor management standards

Tools and Technology: Assess current state utilization of tools and technologies to ensure optimal use, identify gaps and opportunities to adopt existing tools for gained efficiencies

Knowledge transfer: Coach and guide teams to stand up workflows and processes to maintain efficiencies. Implement metrics to measure and monitor progress and growth

Contract compliance: (Other work for future consideration) - Develop a contract management plan for local contracts, purchase services, GPO agreements and aggregation networks. Implement metrics to measure and monitor progress and growth

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