Planning and Zoning Grants Manager

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Job description

Job Description

The Planning and Zoning Grants Manager is responsible for proactively seeking out, applying for, tracking, and administering grants relevant to the work of the boards and commissions under DPD's Division of Planning and Zoning. The majority of the work is on relevant grants funded by the federal Infrastructure Investment and Jobs Act and Bipartisan Infrastructure Law (IIJA/BIL). The position analyzes grant applications and parameters of proposed grant funded programs, prepares cost schedules for inclusion in grant applications and requests for proposals (RFPs), develops and reviews grant applications and grant funded RFPs for accuracy and completeness, develops schedules and timelines for inclusion in RFPs. The position works in collaboration with DPZ leadership, the city's grants office and interagency working groups of grants managers to ensure that decisions are coordinated on IIJA/BIL grants to pursue. Although the priority of this position is on IIJA/BIL and other transportation related opportunities, this position is also responsible for overseeing the applications and administration for other relevant grants for DPZ agencies including comprehensive planning, community engagement, historic preservation and public art. This includes from federal, state, regional and philanthropic organizations. This position engages with other DPZ managers to determine which grants are relevant and to coordinate grant applications in addition to helping to determine project management capacity of the technical staff if awarded. Coordination with other agencies, departmental and city finance and procurement staff is critical to the success of this position.

The Grants Manager plays a central role within DPZ and reports directly to the Assistant to the Deputy Director for the Division of Planning and Zoning.

Essential Functions

Researches, applies for and administers grants

Coordinate and liaise with other city IIJA/BIL staff on funding for city projects

Coordinate with DPZ leadership and managers to assess feasibility and staff capacity to administer grant funded projects

Coordinate and liaise with finance and procurement staff in developing, posting, awarding, and managing RFPs for grant funded projects

Oversee applications for grants from federal, state, regional and philanthropic sources

Monitors and administers a portfolio of grants awarded to DPZ agencies

Meets/communicates with departmental project managers to support the development of goals, milestones, performance measures, evaluation standards, and timetables.

Provides project managers support in the preparation of contracts for grant-funded projects

Competencies, Knowledge, Skills and Abilities

Knowledge of:

Program and project budget formulation, evaluation and administration

Grant application and administration best practices

Ability to:

Understand the landscape of funding organizations relevant to the work of the division

Operate personal computers including word processing, spreadsheet, and database software

Prepare, analyze and interpret grant requirements, financial statements and reports

Learn City of Philadelphia specific software for administration of grants and contracts

Exercise attention to detail

Exercise discretion and tact in sensitive situations

Communicate effectively orally and in writing

Establish and maintain effective and collaborative working relationships with a wide variety of stakeholders

Research and determine appropriate and relevant grants

Determine staff capacity to project manage potential grants

Preferred skills:

Working knowledge of contracting principles

Working knowledge of grant providing organizations

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