Project Coordinator - Dynamic Engineering

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Job description

Who We Are:
Founded in 2004, Dynamic Engineering Consultants, P.C., and its Family of Companies; Dynamic Earth, Dynamic Survey, and Dynamic Traffic, has emerged as one of the top Land Development Consulting Firms in the nation. Originating in New Jersey, the firm has grown to over 350 employees and 13 offices nationally.

Dynamic caters to the demands of various Fortune 500 Companies, as well as an array of independent owners and developers of all sizes. We have built our company to offer a unique consulting experience paralleled with an understanding of the design and permitting process for all forms of commercial, industrial and residential development.

At Dynamic, we pride ourselves in offering a fun and exciting career by investing in our employees with elite training programs that lead to advancement opportunities.

Overview:
The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s). The position includes project tracking; project follow-up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required.

Responsibilities:
General

Serve as a project contact for selected client(s)

Direct project matters, as necessary, to technical staff

Review and act upon all incoming mail

Assist in filing

General project and client support

Travel

Assist in arranging travel (airfare, hotel, vehicles)

Prepare itinerary

Coordinate travel with client(s)

Meetings

Coordinate meetings with clients, agencies and other stakeholders

Receive all visitors

Prepare agendas

Compile documents for meetings - plans, reports, letters, etc.

Prepare meeting minutes

Hearings

Compile and organize plans, reports, letters, exhibits and other documents

Coordinate with attorney, municipalities and other participants

Obtain review letters

Review letters to identify action items

Prepare hearing summary

Financial

Prepare proposals

Coordinate and follow-up with subcontractors on proposal language/pricing

Review all subconsultant/subcontractor invoices against approved proposals

Organize, distribute and follow-up on billing to Project Managers

Review billing

Projects/Deliverables

Coordinate project submissions with technical and administrative staff

Complete project tracking forms/reports with technical staff

Communicate with clients on job status, as needed

Follow-up with agencies as necessary on project review status

Qualifications:
High School Diploma required. Associate's Degree and/or Bachelor's Degree preferred.

Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint.

Well-organized and highly motivated.

Excellent written and oral communication skills.

Excellent customer service skills.

Self-starter who can work independently and with team members.

2+ years' experience in an office environment/administrative role required

What We Offer:
We offer a competitive compensation plan including medical, dental, and vision options, 401k with company match, paid holidays, PTO, tuition reimbursement and more. We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ's, happy hours, poker nights, catered breakfast on Fridays, surfboard lending programs, and much more.

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