Administrative Assistant

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Job description

Job title

Administrative Assistant

Reports to

Program Director

Position Summary

The Administrative Assistant provides administrative, technological, and general office support to the Program. A commitment to the RHD values should be demonstrated as job duties are performed.

Essential Duties and Functions

Administrative

Assists in the processing of new hire paperwork, and other staff related documents.

Creates and manages employee files, filing new paperwork, as needed.

Submits staff payroll data to generate staff payroll checks.

Requests payment for program vendor bills, and orders program supplies, as needed.

Provides initial reconciliation of cash advances and custodial, with further review via Accounts Payable department.

Functions as program representative, answering phones, greeting guests, and assisting staff with program matters.

Conducts basic Medicaid/Medicare Fraud Eligibility Screens if required by program funding source for new hires.

Responsible for handling and management of consumer/participant's charts/books/files containing protected health information (HIRST).

Maintain and track all staff training requirements state regs and compliance including mandatory physicals.

Valenz checks to ensure candidates for hire and existing employees are not on the Medicaid/Medicare exclusion list depending on program funder requirements.

Other duties as assigned.

Qualifications

Qualifications include:

A High School Diploma.

Three years of experience working as an Administrative Assistant.

Strong verbal and written communication skills to assist in the day-to-day program operations.

Excellent organizational skills.

Working knowledge of Microsoft Products and Applications.

Valid driver's license and personal vehicle.

Working conditions

Fast-paced open office environment. Self-starter required, with the ability to function independently and work in a collaborative team environment.

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