Executive Assistant II

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Job description

Shift: Onsite, Mon to Fri

Duration: 5 months contract

Job Responsibilities:

Provide high-level administrative support by conducting research, handling information requests and performing clerical functions.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
• Perform other duties as assigned
• Create a network within the company to assist with setting members
• Skills to communicate with Executive Level members of the organization
• Calendar management
• Travel management- will be complex travel
• Coordinate and facilitate team meetings
• Agendas and materials are ready for team meetings
• Coordinate all hands and team events

Tools:

Microsoft suite

Soft Skills:

• Skills to communicate with Executive Level members of the organization
• Organization Skills
• Verbal and written communication skills.
• Multi-tasking.
• Customer service skills.
• Interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High School Diploma or equivalent required.
• 8+ years experience required.
• Previous experience supporting executives required.

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