Project Coordinator

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Job description

Job Description

Position Overview:

The Project Coordinator will play a crucial role in managing and coordinating various aspects of our USDA Enterprise Network Services government contract. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Project Coordinator will work closely with project managers, team members, and stakeholders to ensure the successful execution of project deliverables.

Key Responsibilities:

Assist in the planning, execution, and monitoring of project activities to ensure they align with project goals and objectives.

Coordinate project schedules, resources, equipment, and information.

Develop, implement, and maintain an effective scheduling management system for business-related interactions with customers and support vendors.

Organize and facilitate project meetings, including preparing agendas and meeting minutes.

Coordinate and consult with project managers, team leads, branch chiefs, customers, vendor team leads, or Subject Matter Experts to establish meetings.

Ensure meeting invites contain pertinent information such as purpose, agenda, schedule, appropriate logistics, and the meeting requester.

Attend scheduled meetings (when possible), record the calls, and maintain a file of meeting recordings/transcripts (available upon request to participants).

Ensure all participants have proper background investigation clearance.

Act as a point of contact and communicate appropriately to all participants.

Prepare and maintain comprehensive project documentation, plans, and reports.

Ensure compliance with USDA regulations and standards, including contract requirements, performance standards and acceptable quality levels.

Track project performance, specifically to analyze the successful completion of short and long-term goals.

Assist in the development and management of project budgets.

Identify and address project risks and issues and escalate them as required.

Support the project team with administrative and project tasks as directed.

Assist with the successful completion of operational tasks as assigned.

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