Accounts Payable Representative

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Job description

CLIENT JOB ID: 594

Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers.

Tasks:

Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure accuracy of payment.

Data input vendor invoices, debit, and credit memos manually and in upload. Edit batches for accuracy and completeness, release approve batches to post to AP.

Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment.

Prepare checks for mailing and overnight delivery.

Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier.

Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.

Performs other relevant job duties as required.

Requirements:

Education/ Certifications: (Required & Preferred)

High school graduate

Any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform duties

Associates Degree in Accounting or relevant work experience which demonstrates the knowledge, skills, and abilities to perform duties

Experience:

One year of experience in Accounts Payable processing

Multiple Systems experience helpful

Knowledge:

Basic understanding of accounting, reconciliations, and Accounts Payable functions

Additional training in bookkeeping concepts and procedures preferred

Working knowledge of MS Office Suite (Outlook and Excel Required)

Skills/ Abilities:

Strong administrative skills including attention to detail, organization

Ability to communicate well verbally and in writing with internal departments, vendors, and customers

Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly

Self-starter who takes initiative

Ability to maintain a high degree of confidentiality

Physical Environment / Demands:

Most work is performed in a temperature-controlled office environment

Incumbent may sit for long periods of time at desk or computer terminal

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.

Incumbent may use calculators, keyboards, telephone, and other office equipment during normal workday

Stooping, bending, twisting, and reaching may be required in completion of job duties

• Only those lawfully authorized to work in the designated country associated with the position will be considered.

• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID ), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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