Contracts and Settlement Coordinator

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Job description

JOB PURPOSE:

To process un-ratified and ratified contracts created between the Company and customers while also coordinating and ensuring the settlement process for each customer is managed efficiently.

Duties and Responsibilities

• Organize and manage the settlement process
• Compile and research information for settlement process and settlement reports
• Send settlement correspondences to homeowners
• Liaison between Homeowners, Lenders, Appraisers, Sales, Production, and Title Companies
• Enter settlement information into company systems as required
• Fax, copy, mail, and file information related to settlement process
• Maintain and organize settlement files
• Run settlement reports for different departmental uses
• Review deeds and settlement statements for accuracy prior to approval
• Performs data entry of all contracts, change orders, addendums and color selections into database
• Process cancelled contracts and lot transfers
• Copy and distribute contracts to homeowner and other departments
• Update contract, start, and permit information in company system
• Back up to other departments, as needed
• Other duties as apparent or assigned

QUALIFICATIONS:

Knowledge and Skills

• Microsoft Office experience
• Strong verbal and written skills
• Detail oriented and organized
• Effective multi-tasking skills
• Ability to work in fast paced environment
• Problem researching capability
• Ability to take initiative and be assertive
• Process management ability

Education and Work Experience

• Associates Degree OR 2-3 years work experience
• Data entry and file management experience
• Customer service experience a plus
• Previous homebuilding experience preferred
• Licensed Notary

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