Senior Administrative Associate

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Job description

Duties

Provides daily professional administrative, clerical, and project coordination support. Maintains area files, correspondence, reports, and other documentation. Coordinates, completes, and delivers required reporting. Tasks are varied and usually require area specific knowledge to complete work. 50% Types, edits, formats, reviews, and updates forms, correspondence and reports.

20% Maintains area files and binders. Maintains area organizational charts, job descriptions, contact and mailing lists, desk procedures, and interoffice tracking logs. Maintains area specific reports or presentations. 20% Provides general clerical duties and administrative support including ordering supplies, arranging travel, maintaining calendars, and phone coverage for upper management. 10% Special projects as assigned.

Required Skills and Abilities:

Excellent verbal/written communication skills (grammar, letter writing and phone skills). Organizational skills. Customer service skills. Good judgment. Ability to handle confidential or sensitive information with discretion. Ability to multi-task.

Required Software and Tools: Microsoft Office.

Preferred Skills and Abilities: Knowledge of business area goals and objectives. Analytical or critical thinking skills. Ability to use complex mathematical calculations. Ability to persuade, negotiate or influence.

Preferred Software and Tools: Knowledge of Access or other database software.

Work Environment: Typical office environment. Work may require transporting or moving materials.

Required

ADMIN ASSISTANT

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