Accounting Clerk

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Job description

POSITION PURPOSE :

Examine, code if necessary, verify, balance and reconcile a variety of transactions, listings, invoices, vouchers and reports related to the Accounts Payable function. Responsible for all clerical activities of the accounts payable function including the maintenance of accounts payable vendor files.

MAJOR RESPONSIBILITIES/ACCOUNTABILITIES :

1. Accounts Payable data entry, including invoices and matching against purchase orders.
2. Reconciliation of vendor statements to accounts payable records, as necessary.
3. Monthly reconciliation of all trade payable accounts, including un-invoiced receipts.
4. Weekly filing of accounts payable by vendor and ongoing maintenance of vendor files.
5. Assistance in year-end audit, including preparation of documents selected for transaction testing.
6. Year-end vendor file update, including labeling vendor files for the new-year.
7. Promptly responding to vendor requests for payment and/or account reconciliation.
8. Accounts Receivable: Posting incoming payments from customers.
9. Account reconciliations: Reconcile cash, A/P and A/R accounts
10. Perform other accounting functions as requested within the scope of training and knowledge

KNOWLEDGE/SKILL REQUIREMENTS:

1. Associates degree in Accounting is preferred.
2. Three years of applicable experience including general accounting/bookkeeping experience.
3. Must exhibit the ability to effectively communicate with all levels throughout the organization.
4. Must be proficient at the operation of a 10 key calculator and possess a friendly, helpful demeanor.
5. Must have ERP experience, as well as knowledge of Microsoft Excel and Word.
6. SAP experience highly desirable.

Willingness to work a flexible schedule is required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, sit, talk or hear, use hands to finger, handle, or feel. The employee will be required to reach with hands and arms; stoop, and kneel. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT:

Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.

Job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs.

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