Administrative Services Manager - Greenville Hybrid

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Job description

Job Description

You are a key component of our fast-growing firm! We have lots of moving parts and need someone to help us keep the office running at full steam. You have at least 3 years of experience in an engineering, architectural, or construction firm, so you understand business operations and the importance of maintaining meticulous records. You thrive in a role where you get to do a little of everything - office administration, accounting, people operations - you get the idea. If you are looking for a new challenge where you can be part of a growing team, let's talk!

You Value: Purpose, Opportunity, Visibility

How you'll spend your day:

Managing and organizing the day-to-day operations, ensuring things are running efficiently

Greeting clients, scheduling meetings, and maintaining a well-stocked office

Facilitating onboarding of new employees, including software and computer setup, benefits enrollment and administration

Setting up projects in our ERP, maintaining electronic project files, tracking budgets, contract administration, and updating the status reports regularly

Performing light accounting- A/P, A/R, reconciliations and payroll adjustments

Reconciling progress billing components and reviewing all invoices before submission to the client

Making sure the team has everything they need to get their jobs done - anticipating their needs, listening for potential obstacles, and clearing them in advance

Contributing to a positive and enriching culture - planning events, celebrating milestones, getting us out of the office occasionally to enjoy some downtime

Jumping in to help wherever you can to maintain an effective organization where everyone can focus on their strengths!

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