Sr. Accounts Payable Specialist

---

Job description

Position Summary:
Ogletree Deakins has the opportunity for a Senior Accounts Payable Specialist to join the Firm's expanding Corporate Accounting and Finance Department, located in Greenville, SC. The position is responsible for performing advanced disbursement tasks. This role is responsible for analysis and review of payment files and to ensure select payment schedules are followed. This position supports both local and international offices firm-wide and is expected to perform all job responsibilities with a commitment to providing excellent service to vendors, attorneys and clients while producing a timely and accurate work product. This position is a hybrid role with regular attendance in-office.

Essential Functions:
Complete disbursement file transmittals via Electronic format

Oversee Vendor creation and posting of correct filing status for 1099 tax purposes

Review ACH/Direct Deposit information for global vendors and employees

Provide training for payment processing via electronic invoicing platform.

Troubleshoot system issues including configurations and profiles

Analyze and troubleshoot local check issues

Review and coordinate foreign currency payments using Global Exchange platform or direct payment with foreign currency bank accounts

Liaise with global credit card providers regarding reconciliations, card updates and fraud occurrences.

Knowledge and application of tax structures including international VAT tax, sales and use tax

Promote adherence to security protocols for secure vendor payments

Provide Treasury services such as stop payments, copies of cleared checks, cashier's checks and international wires

Analyze Positive Pay results and manage corrections

Manage and resolve vendor inquiries and disputes

Analyze Daily Vendor Conflicts Checks

Audit Open checks and reconcile for cancellation or submission for unclaimed property

Create and edit training documentation for both internal and local office clients

Special projects and additional duties as assigned

Requirements:
5+ years of relevant experience, preferably within a global law firm or professional services environment

Bachelor's degree in related discipline or combination of equivalent education and work experience

Strong aptitude for conflict and issue resolution

Ability to analyze and problem-solve complex invoice scenarios without additional escalation

Excellent project management skills

Ability to assess procedures and proactively recommend improvements to existing processes

Proactively develop and maintain positive professional relationships with attorneys, vendors and Accounting team members

Solid working knowledge of disbursement terms and functions, and excellent mathematical aptitude

Superior verbal and written skills

Excellent organizational skills

Strong attention to detail

Ability to prioritize and meet aggressive deadlines

Commitment to perform job responsibilities with high professional and ethical standards

Ability to work and lead within a team environment

Multi-currency experience is a plus

Overtime may be required for business needs

Please note, we are not working with outside recruiters for this position.

Benefits:
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

Firm Overview:
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm's Client Pledge, is one of the firm's top priorities and a cornerstone of its core values. Best Law Firms has named Ogletree Deakins a "Law Firm of the Year" for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 56 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.

<!– job description page –>