HR Administrative Coordinator

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Job description

Be a Key Player in Our HR Team!

Are you looking for an entry level HR position? Are you a detail-driven, creative thinker with a talent for fostering great teamwork? At Fraley and Schilling, we're searching for a Human Resources Administrative Coordinator who excels in a collaborative and lively environment. If you're known for your ethical approach, strong communication skills, and passion for supporting others, this is your perfect opportunity!

In this role, you'll be at the heart of our recruitment efforts, managing applicant tracking and guiding new hires through a smooth onboarding process. You'll partner closely with hiring managers, create engaging training materials, and keep our employee records in top shape-all while bringing a friendly, team-focused attitude to our vibrant workplace.

If you're excited to contribute to a company that values creativity, emotional intelligence, and critical thinking, we can't wait to meet you. Join us and experience a role where your impact is significant and your workday is both fulfilling and fun!

Position Overview: The Human Resources Administrative Coordinator is crucial in supporting the HR department with administrative and clerical duties- being the first point of contact for existing employees and candidates. This role is an entry level position and is centered on driving recruitment efforts, attracting top talent, managing applicant tracking, and overseeing new employee onboarding. It involves close collaboration with hiring managers, crafting and updating training materials, and meticulously maintaining employee records to ensure the HR department operates smoothly and effectively.

Key Responsibilities:

1. Recruiting and Applicant Tracking:

   • Handle the recruitment process, from posting job openings and screening resumes to coordinating interviews. Use applicant tracking systems (ATS) to manage candidate applications and interactions efficiently.

   • Partner with hiring managers to define job requirements, create detailed job descriptions, and establish recruitment timelines. Track recruiting metrics to refine and improve hiring strategies.

   • Represent the company at job fairs

2. New Employee Onboarding:

   • Facilitate the onboarding process for new hires, including organizing weekly orientation sessions specifically for new drivers. Provide comprehensive information on company benefits, enrollment procedures, and other essential onboarding tasks.

   • Ensure that new employees receive a smooth introduction to the company culture, policies, and their specific job roles. Act as the primary point of contact for new hires, addressing any initial queries and ensuring a seamless transition.

3. Collaboration with Hiring Managers:

   • Work with hiring managers to develop and refine applicant criteria that meet departmental needs and organizational objectives. Offer guidance on effective interviewing techniques and candidate evaluation processes.

   • Conduct regular check-ins with hiring managers to review candidate progress, adjust recruitment strategies as needed, and resolve any issues that arise during the hiring process.

4. Training Materials Development:

   • Develop and update training materials to support employee development and ensure compliance with company policies. Ensure training content is current, engaging, and relevant to employees' roles.

   • Collaborate with subject matter experts to integrate best practices into training programs and assess training effectiveness through feedback and performance evaluations.

5. Employee Records Maintenance:

   • Maintain and secure employee records, including personal information, employment history, and performance reviews. Ensure records are accurate, up-to-date, and compliant with legal and regulatory requirements.

   • Conduct periodic audits of employee records to identify and correct discrepancies, supporting HR reporting and compliance efforts with necessary documentation.

Qualifications:

• 3 years of verified experience in HR administration, recruiting, and onboarding.

• Proficiency in HRIS and ATS systems, with strong organizational and communication skills.

• Ability to handle sensitive information with discretion and maintain confidentiality.

• High School diploma or equivalent.

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.

Compensation details: 0 Yearly Salary

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