Administrative Assistant

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Job description

Position Description

Purpose:

Provide administrative support for branch.

Key Relationships:

• Field Staff
• Administrative staff at other branches and corporate headquarters
• Branch Manager, Operations Manager, Dispatcher, Project Managers, Sales Reps

Responsibilities:

• Billing and collections
• Payroll and Certified payroll - Compile employee time, production, and payroll data from time sheets and other records
• Assist with paperwork for new employees - onboarding, safety training set up, DOT compliance (DISA software)
• Answer phones - screen/handle routine and/or noncritical items - pass others on to supervisor
• May compile and prepare various reports for supervisor's use (requires analysis and comparison of data)
• Obtain supervisor's signature on all contracts, subcontracts, and change-order documents as required.
• Mail services, ship/receive packages, office supply deliveries, etc. as required.
• Arrange travel, including hotel, and per diem for field workers
• Perform additional assignments per supervisor's direction

Position Requirements

• High school diploma, plus 2-3 years business or industry related experience
• Experience and accuracy in, but not limited to: customer service, payroll (including certified payroll), Accounts Payable (A/P), Billing, Collections A/R), etc.
• Knowledge of construction or related administrative and clerical procedures and systems such as word processing, spreadsheets, managing files, records, other office procedures and terminology
• Excellent communication and interpersonal skills essential
• Ability to maintain confidentiality at all times is critical

Position Instructions

Since 1957, Penhall has been the premier provider of concrete services to the United States and Canada for a wide variety of industries. It all began with Leroy Penhall's realization of an opportunity during Anaheim, California's "Orange Grove Development Boom" of the 1950s. He purchased his first gas-powered diamond saw, which allowed him to carry out concrete work with accuracy and speed. Penhall has since grown to offer a comprehensive selection of concrete services, including scanning, cutting, sawing, breaking, and removal.

Equal Opportunity Information

Penhall Company is an Equal Opportunity Employer. Penhall Company encourages qualified females, minorities, veterans, and disabled persons to apply.

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