Project Management Assistant

---

Job description

Date Posted: 08/29/2024
Location: Nashville, TN
Salary Interval: Salary
Pay Range: N/A

Application Instructions

Please complete the general application questions and attach your resume. We will contact you by email if we are interested in beginning the interview process with you.

Benefits and supplemental compensation include:

1. Medical, dental, vision, life, disability, legal, identity theft, and AFLAC insurance
2. Health savings account
3. Dependent care flexible spending account
4. Paid holidays and vacation
5. 401(k) with company match
6. Employee stock ownership program (no cost to employee)
7. Company apparel program
8. Flexible work schedules
9. Casual office dress code
10. Annual bonus

Position Description

Job Summary: This position holds responsibility for supporting Project Executives, multiple Project Managers, Senior Project Managers, and field supervision in the administrative and coordinating activities of construction projects.

Duties & Responsibilities:

• Produce subcontract agreements, change orders, purchase orders, and purchase change orders, perform related data entry and storage, distribute to field supervision, and process executed contracts for all projects assigned.
• Produce owner contract and change orders in AIA software system as well as related data entry and storage for all projects assigned.
• Produce project drawing logs at the beginning of each project.
• Download drawings and specifications into Procore software system.
• Log billings into billing tracking sheet each month.
• Provide help to PM on gathering backup information for billings as required.
• Produce compliance report twice per month for all active projects to review status of project documentation receipt, contacting appropriate parties for missing documentation.
• Call vendors of subcontractors once a month to confirm subcontractor is current with payments.
• Perform data entry of project estimates at the beginning of projects.
• Perform data entry of approved owner change orders.
• Work with project management to request receipt of project close-out documentation from subcontractors, perform data storage of received items and produce O&M manuals for owner.
• Send out final lien waivers to all project subcontractors and perform related data entry and storage.
• Produce drawings for field supervision and/or project management as needed.
• Take meeting minutes at subcontractor coordination meetings, pretrade meetings, and owner meetings if requested.
• Provide front desk relief for breaks and occasional lunch periods.
• Take minutes of bi-weekly project management meetings.
• Perform additional assignments at supervisor's direction or VP of Operation's request.

Position Requirements

Knowledge, Experience & Competencies:

• Minimum of a high school diploma
• Minimum of one year of work experience in a construction environment
• Excellent oral and written communication skills, with competencies in business writing, grammar and spelling
• Excellent organizational, multi-tasking, and planning capabilities
• Good interpersonal skills with customer-service orientation
• Ability to perform basic mathematical calculations using a calculator
• Ability to produce quality work in an efficient manner with little supervision in an ever-changing environment
• Good computer skills including Microsoft Word, Excel, Outlook, and internet-based applications; prefer experience with Vista by Viewpoint construction software, Procore, AIA software, and Bluebeam
• Ability to operate basic office equipment including computer, printer, copier, fax, and scanner
• Ability to work Monday through Friday, at least eight hours per day, five days per week between the hours of 7:00 a.m. and 5:00 p.m.

Supervisory Responsibility:

None.

Travel Requirements:

None.

Physical Demands of Job:

Job is primarily sedentary; occasional lifting of up to 30 pounds, standing, walking, kneeling, squatting, and climbing required.

Equal Opportunity Employer T. W. Frierson Contractor, Inc. is committed to providing equal opportunity to all its employees and applicants for employment under the requirements of all federal, state and local laws. It is the Company's policy to recruit, hire, train, compensate and promote all its employees and to administer all other personnel policies without regard to race, color, creed, religion, sex, age (40 and over), national origin, pregnancy, handicap or disability, personal genetic information, veterans' status, or any other status or category protected by federal, state and local laws.

PI24401f68748a-6036

<!– job description page –>