Lease Administrator

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Job description

Overview:
Concentra is recognized as the nation's leading occupational health care company.
With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America's workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees.

The Lease Administrator will be responsible for working closely with the Real Estate department, Corporate Operations Team and third-party Real Estate Firms to provide information and administrative support for managing and coordinating all aspects of lease administration. This role involves ensuring that lease agreements are accurately documented and maintained, and that all parties involved comply with the terms of the lease.

Responsibilities:
Distributes lease documents to internal and external contacts.

Drafts lease amendments, notice letters (renewals and closures), and Letters of Intent, as
needed.

Prepares lease packages and receives proper signatures on the packages.

Prepares TI packages for submission to applicable Landlords

Tracks and distributes closure, relocation, start-up task plans to operations, real estate,
accounting, and closeout contacts.

Reviews SNDA/Estoppel documents for accuracy of information; work with legal to approve
language and return to LL within required timeframe.

Tracks completed lease transactions on a monthly basis. Distributes all necessary information to AM and SS for saving report/abstracting purposes.

Maintains FMV/Referral source spreadsheet to ensure compliance.

Maintains contract list. Distributes new or renewal lease agreements as needed.

Coordinates and distributes Estoppels.

Qualifications:
Education/Credentials:

Bachelor's degree from an accredited college or university or equivalent education and experience.

In lieu of higher education, the ratio is 1:1 meaning one year of college equals one year of work experience and vice-versa.

Job Related Experience:

Customarily has at least 4 years of related experience in commercial real estate lease administration, preferably within an office or retail leasing environment

Experience with lease database software is highly preferred

Job Related Skills/Competencies:

Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and
Flexibility.

Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and
propose quality solutions.

Outstanding customer service skills as well as the ability to deal with people in a manner which shows
tact and professionalism.

The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies.

Strong knowledge of commercial real estate documents and the leasing process with an ability to
apply this understanding in performing job responsibilities

High customer service orientation with demonstrated ability to build and maintain strong working
relationships with key customers

Provide a high level of attention to detail for reliable accuracy

Must consistently demonstrate excellent communication (both verbal and written), organizational, and analytical skills

Knowledge and understanding of the basic accounting and finance principles and familiarity with
their applications flow and impact with respect to real estate analysis

Proficiency in PC based software, especially MS Excel, Word, and PowerPoint with the ability to accurately develop various types of logical reports

Exceptional interpersonal skills, positive attitude, friendly, helpful and responsive

Ability to multi-task, delegate, prioritize, finalize projects and resolve lease disputes

Additional Data:
Employee Benefits

401(k) Retirement Plan with Employer Match

Medical, Vision, Prescription, Telehealth, & Dental Plans

Life & Disability Insurance

Paid Time Off

Colleague Referral Bonus Program

Tuition Reimbursement

Commuter Benefits

Dependent Care Spending Account

Employee Discounts

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to , if required.

This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management

Concentra is an Equal Opportunity Employer, including disability/veterans

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