Contract Administrative Assistant I

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Job description

Overview:
Why IT at GM Financial?

GM Financial is set to change the auto finance industry and is leading the path with embarking on tech modernization - we have a startup mindset, preserve our small company culture, in a public company environment with financial stability and intense growth over a decade long history. We are data junkies and trust in data and insights to advance our business objectives.

We are building global technology platforms, North America, LATAM, Europe, China. Join our fin-tech culture within a Blue-Chip company where we are changing the way we use technology to support our customer and business.

Responsibilities:
About the role

The Contract Administrative Assistant is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. This role involves administrative task, supporting staff and assisting with special projects.

In this role you will:

Provide administrative support for the IT department and administrative team as needed

Assist with special projects and coordinate office activities as required

Travel Arrangement: organize and coordinate travel plan, itineraries, and accommodations

Expense Report management: Audit, submit and reconcile

Assist with new hire onboarding process, desk assignment, office hardware and office supplies

Responsible for updating and maintaining IT location and desk assignment

Support sponsored community investment projects and team events

Maintain and track office supply inventory, order new supplies as needed

Meeting support, conference room booking, process catering orders, set up and tear down

Visitor support, submit visitor access badge, request visitor WIFI access

IT Admin site point of contact

Qualifications:
What makes you a dream candidate?

Administrative and clerical procedures and systems

Basic knowledge of general office procedures

Basic software applications (eg, Outlook, Word, Excel, Lotus, Access, Internet, Email)

Office equipment (eg, printers, telephones, copiers, fax machines, etc)

Intermediate understanding of general corporate office procedures

Ability to make independent decisions, solve problems, and exercise discretion relating to the performance of day-to-day duties

Ability to multi-task and meet tight deadlines

Ability to speak effectively with customers or employees

Proficient oral and written communication skills

Handling confidential matters and information

Education and Experience

High School Diploma or equivalent required

1-2 years of office, domestic and international travel booking, expense management experience preferred

NOTE: We are unable to consider candidates who require visa sponsorship for this position

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