Administrative Associate

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Job description

Job Description:
ADMINISTRATIVE ASSOCIATE - PART-TIME

Kleinfelder is looking for an Administrative Associate that aims to support the team with front desk activities and support the office's administrative needs.

RESPONSIBILITIES

Executes on front desk administrative tasks such as answering phone calls, managing sign in sheets, and greeting visitors.

Supports our laboratory, field staff and office staff with shipping of samples, equipment, laptops etc. and follows shipping and receiving processes/ protocols.

Ensures kitchen and production area is stocked with an appropriate inventory of supplies.

Maintains IT Closet and PPE inventory.

Manages office-related vendors effectively and appropriately to ensure office is well maintained.

Coordinates office meeting lunches.

Acts as back-up for Dispatcher, scheduling field staff in the Austin/Central Texas area and may occasionally assist with compilation of reports, and other deliverables.

Assists in managing and maintaining truck fleet, including but not limited to, coordinating monthly inspections, state inspections, oil changes/regular maintenance, etc.

Completes and maintains necessary filing, completes data entry and general clerical duties such as mileage logs and unit entries, etc.

Coordinates travel for local team such as hotels and vehicle rentals.

Completes other assigned tasks within administrative role on an as needed/requested basis.

COMPETENCIES

Customer service

Organizational and time management skills

Communication and interpersonal skills

Approaches work in an organized and systematic manner

Comfortable interacting with people at all levels of the organization and can adjusts style of conversation based on the audience

Adept at using computers and other forms of technology related to his/her job

May be required to lift 50 pounds

Problem solving

REQUIREMENTS

General: Driver's license

Education: High School Diploma or equivalent required. Certificate or related education/skill certification desired.

Experience: 0-1-year experience in related position

Move Forward with KleinfelderKleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values YouKleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

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