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Executive Assistant to CEO

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C-Suite Assistants

2024-09-21 14:37:39

Job location Austin, Texas, United States

Job type: all

Job industry: Executive Positions

Job description



Executive Assistant to CEO, Highly Successful Health Plan Administrative Services Firm, Remote in CT Time Zone



Our client, a highly successful and well-established health care administration firm is looking for a right hand Executive Assistant to primarily support the CEO as well as a new President coming on board soon. The ideal candidate has experience working in a fast-paced environment, is very detail-oriented and a problem- solver. This is a remote position with the CEO (in Chicago) and the head office in Austin so candidates in the CT time zone is a MUST. Travel once a month for an overnight team meeting in Austin is required. This is an exciting opportunity for someone with at least 5 years of high- level C-Suite support experience who is forward thinking and tech savvy.


About the Job:


Support the CEO as a right hand with all day-to-day matters including managing an ever- changing calendar, prioritizing meetings with internal and external stakeholders. Handle some administrative work for the President


Prioritize emails and craft responses on the CEOs behalf


Organize and manage travel arrangements with detailed itineraries


Draft letters, memos, presentations, reports and other documents for the CEO and executive team


Conduct research and provide assistance to special projects, including research, data analysis and event planning


Review incoming communication on behalf of executive team, review contents, determine importance and summarize or distribute content to the executive team


Attend meetings as needed on behalf of executive team and take notes/action items


Expense reporting


Other ad hoc projects


Salary plus Discretionary Bonus; Comprehensive Health Benefits


About You:


At least 5 years of experience as an Executive Assistant supporting a high- level c-suite executive in a fast-paced environment


Bachelors Degree


Very detail oriented with the ability to change gears quickly - a true multi-tasker and problem solver who can anticipate needs


High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence


Excellent Microsoft Office Suite skills; tech and social media savvy


Inform a friend!

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