Payroll Clerk

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Job description

Job Summary

The Payroll Clerk will perform a wide variety of payroll duties. This person must possess strong organization and time management skills with the ability to simultaneously manage multiple tasks. The Payroll Clerk will be responsible for answering phone calls, conducting research, preparing reports, preparing correspondences to program staff and other HQ departments.

Essential Functions
Answer and receive incoming calls and email correspondence in a prompt and friendly manner, directing items to appropriate parties within the department or to program staff.

Prepare reports, memos, letters, payroll statements, and other documents in an accurate and timely manner, using word processing, spreadsheet, database, or presentation software.

Apply customer service skills, representing the Southwest Key Programs, Inc. in a positive way while working with the employees and management staff.

Open, sort, and distribute incoming mail and equipment.

Assist Payroll Manager and Payroll Director with payroll related issues as requested.

Perform general office duties, such as general data entry, and performing basic payroll processing.

Other Functions
Distribute and gather paperwork to and from employees.

Assist with training, duplication of materials, setting up, documenting.

Interprete wage detail requests from various agencies and internal departments and respond in a timely manner.

Answer employee payroll requests for copies of pay statements and annual W-2 forms.

Able to react to change productively and handle other essential tasks as assigned.

Qualifications and Requirements
High School diploma or equivalent, with at least two years payroll/clerical/administrative experience.

Computer literate with working knowledge of Microsoft Windows (Microsoft Word, Excel, Powerpoint) and a variety of online database systems, managing files and records, designing forms and other office procedures and terminology.

Payroll processing software preferred or aptitude to learn new software products quickly.

Strong reading comprehension, analytical and organization skills and abilities.

Strong Excel spreadsheet capabilities.

Regular and punctual attendance.

Bilingual English/Spanish preferred.

Physical Demands
Must be able to read, write, and communicate both verbally and in written form to express and exchange ideas. While performing the responsibilities of this job, the employee must be able to access all components of the work station and other office equipment. Frequent typing, writing, bending and twisting. Must be able to lift up to 10 pounds.

Work Environment
General office environment with moderate noise. This position is mostly sedentary, involves sitting most of the time, but may involve walking or standing for brief periods of time. A busy environment with many unscheduled interruptions. Frequent computer use at workstation for extended periods of time. Public contact position requiring appropriate business apparel.

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