Payroll Coordinator

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Job description

Overview:
About Upbring

At Upbring, we are servants on a mission to break the cycle of child abuse. We are warriors, brave as the thousands of Texas Children and families we serve. We stand up for those who can't speak for themselves. We are a family who values innovation, empathy, patience, understanding and trustworthiness.

What You'll Do

The Payroll Coordinator is responsible for ensuring the accuracy of the payroll process to ensure the nuanced needs of our staff are captured timely. Responsibilities include processing timesheets, updating payroll records, and answering employee questions about payments, ensuring employees are compensated correctly and on time. Role requires great attention to detail and outstanding analytical and numerical skills.

Our Upbring staff members are servant-leaders on the pursuit of breaking the cycle of child abuse and empowering others to do the same through example while embodying our core values: We are Warriors. We are Servants. We are Family.

Responsibilities:
We Are Warriors We Set the Standards for Child Welfare

Work Standards

Ensure payroll is operating in a manner that is consistent with the Agency's fiscal philosophy, policies, and is operating efficiently and effectively

Other duties and special projects as assigned

Communication

Audit payroll entries after each payroll is processed to validate transactions have posted correctly

Utilize the ticketing system, currently ZenDesk, to track communications with staff

Be able to research and address payroll and timekeeping related questions in systems

Run reports when requested by internal stakeholders or by other business partners

Fiscal Management

Prepare and process biweekly payroll accurately and effectively; inclusive of pre-payroll review of data to ensure an error-free payroll run

Prepare and research processing and import of timesheets from timekeeping system into HRIS

Process manual checks as needed

Process employee loans as submitted and ensure proper recovery of balances, inclusive of collecting balances from separating employees and employees with status changes from full-time to PRN

Review final pay checks of separating employees to ensure accurate payout

Calculate retroactive pay when necessary

Recording and maintaining supporting documentation for changes to employee records related to payroll transactions

We Are Servants We Help Others

Adaptability

Implement changes in processes as they occur; suggest changes to increase efficiency and/or improve customer service quality

Work closely with People and Culture team to ensure information is accurate

Assist employees with payroll related questions while providing a high level of customer service

Work closely with the Finance and People and Culture leadership and teams to ensure payroll accuracy

We Are Family We Are Passionate & Compassionate

Building Relationships

Develop and maintain strong working relationships with management and internal and external customers to ensure payroll needs, goals, and objectives are being met

Work as a team player and exhibit professional behavior and a positive attitude with both internal and external clients that reflects positively on the Organization and is consistent with Organization policies and practices

Actively participate in exhibiting cultural awareness and sensitivity when interacting with children, parent(s)/guardian(s), staff, and the community

Qualifications:
Minimum Qualifications

Associate degree in Accounting, Finance, or related area of study; additional years of experience will be considered in lieu of education requirement. Must have a minimum of a High School diploma or GED equivalent.

2 years of proven experience as a payroll coordinator or similar payroll experience

Advanced Microsoft Excel skills

Experience in supporting internal teams with a customer service approach

Proven skills in written and verbal communication, especially interpersonal skills

Integrity, professionalism, and dedicated work ethic

Success in working on a team and independently

Personal and professional confidence accompanied by a sense of humor and empathy toward others

Self-motivated and proven ability to work as a member of a high-performance team

Preferred Qualifications

Working knowledge of UKG payroll and time-keeping system

Working knowledge of Generally Accepted Accounting Principles (GAAP)

Perks at Upbring

Competitive PTO & paid holidays

Health, dental, vision insurance & more!

403(b) Plan

Employee Assistance Program

24/7 access to telemedicine and counseling services

Discounted Gym Memberships

Physical Demands & Work Conditions

This position requires sitting and looking and using a computer for long periods of time

Position works in a child facility and has constant exposure to children

Lift, push, pull, move up to 10 lbs.

The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.

Diversity. Equity. Inclusion. Belonging

We are a diverse and inclusive organization that recognizes our strength is in the efforts of our selfless warriors. Honoring and recognizing the value and dignity of all individuals is the cornerstone of our agency. The more diverse the individuals, thought processes and lived experiences, the greater the opportunity is to combine unique perspectives to make a greater impact. Our trust, respect, and appreciation for one another is demonstrated through our communication, celebration of progress and relentless effort to be at our best to fulfill our mission to break the cycle of child abuse.

Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status.

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