Property Administrator - North Austin

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Job description

Job Description

The Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a portfolio of industrial commercial properties. Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations.

ESSENTIAL FUNCTIONS:

Administrative duties.

Assist with timely and accurate processing of Accounts Payable and Accounts Receivable.

Scheduling and communication with vendors, tenants, and maintenance staff.

RESPONSIBILITIES:

Assist Property Manager with day-to-day operation of assigned portfolio.

Assist Property Manager with the preparation of monthly/quarterly financial reports.

File paperwork as necessary; Prepare lease termination forms and write-off forms as necessary; Create and maintain digital vendor files; Prepare aging reports on a monthly basis.

Receive and enter work order requests into the system.

Maintain, track, and input into the system all Certificates of Insurance for vendors/tenants/clients.

Prepare, compile, and facilitate the creation and execution of Service Contracts for vendor services.

Schedule building activity including move-ins / move outs; verify insurance.

Assist in planning and executing tenant events with management team.

Maintain trackers for Certificates of Insurance, Service Contracts, and Tenant's HVAC agreements for assigned properties.

Assist with accounts payable - accurately input, verify proper backup and code all invoices according to the approved budget into the payables system and then forward to the Property Manager for approval.

Assist with accounts receivable - monthly review of account receivables in the system and assist with the preparation of late notices and default notices.

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