Front Office Manager

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Job description

Job Overview & Responsibilities:
As Front Office Manager, you will facilitate and supervise the daily front office operations for the local clinics. The Front Office Manager will have an average of 10 clinics and will be responsible for all District Front Office Supervisors, SPSCs, PSCs and Scheduling and Referral Coordinators. This position will focus on district front office engagement, environment, and staff performance. Employee will share the mission and values of PT Solutions.

SUCCESS LOOKS LIKE

Ability to perform at or above budgeted metrics for visits and evaluations

Works closely with Operations and Administrative Leaders

Act as a hiring manager for all open front office positions

Job is to be performed in clinics by spending time in every district, 2x per month with meaningful presence by interaction with patients and staff

Provide coaching that focuses on district front office performance to Referral Management, POC adherence and Customer Service expectations

Accountable for education region on front office process updates

Monitor KPI performance of every clinic regularly. Accountable for all front office KPI's

Manage front office labor and schedules

Provide coaching to Front Office Supervisors to people manager

Participate in side - by - side mentoring or coaching of staff struggling and matching high performers with mentees for side by side opportunities

Perform other duties or special projects as assigned

BENEFITS

Competitive compensation with ability to earn performance-based incentives

Foster a positive work environment by living clinically through PT Solutions core values

Professional development and career progression

Fitness incentive, insurance benefits, employee assistance program, 401k and profit sharing, and PTO package to include employee illness bank (EIB) accrual

Qualifications & Pay Range:
EXPERIENCE & SKILLS

PT Solutions requires at minimum, a High School or GED diploma. Submission of diploma for the highest level of education obtained will be required.

Keyboarding skills, with the ability to type 45 words per minute preferred.

Strong interpersonal, oral (including telephone skills) and written communication skills.

Good organization skills and an ability to prioritize to meet deadlines.

Proficiency in Microsoft Word, Excel, Window-based applications.

Excellent communication and relationship-building skills.

Complete understanding of medical reimbursement and technology.

Knowledge of basic bookkeeping and accounts receivable principles including basic working knowledge of all standard office equipment.

Must have demonstrated skill in prioritizing daily responsibilities and crises to handle a heavy workload

Must be able to work successfully in a fast-paced environment.

Strong customer service skills.

Knowledge of federal and state employment laws and regulations.

Pay Range

$42,000-$49,000 per year

Any posted pay range considers a wide range of compensation factors, including candidate background, experience, and work location, while also allowing for salary growth within the position.

Schedule

This is a full-time, Mon-Fri (8am-5pm)

Company Overview:
Expanding Access to Quality Care

At PT Solutions, we're more than colleagues; we're a tight-knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accredited Orthopaedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training.

As we aim to be the go-to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact.

Let's go further together and transform care. Join the today!

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