PROGRAM SUPPORT ASSISTANT (OFFICE AUTOMATION) with Security Clearance

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Job description

Duties You will be responsible for accomplishing a broad range of administrative, program support, logistical, and technical services in support of the Chief of Naval Air Training mission and to enhance the operation of the department. You will perform clerical duties to include receiving visitors and phone calls, providing informational updates to staff members, preparing and maintaining correspondence pertaining to travel, training, supply requests, and other actions. You will receive and screen visitors and incoming telephone calls, and answers questions of both specific and general nature requiring a substantive knowledge of the organization and its functions. You will review incoming correspondence prepared for supervisor's signature and checks for timeliness, content of material, grammatical errors and correct format. You will review correspondence prepared by subordinate offices and advise originator if correspondence is not in conformance to established procedures. You will provide orientation to newly hired department personnel on administrative policies and procedures related to the Information Systems Department and the mission of the Chief of Naval Air Training command. You will utilize and operate a variety of Microsoft Office programs such as Word, Excel, PowerPoint in order to prepare, review, and finalize command correspondence in Microsoft SharePoint. You will use existing application software to create, enter, revise, sort, calculate, or retrieve data for reports, and uses graphics software to provide graphs and charts for reports and presentations. You will prepare Routing Control Sheets and assign due date and record information in tracking systems, following up on overdue correspondence. You will type correspondence, reports, and other material in final form from rough draft, notes or oral instructions, ensuring proper arrangement, spacing, format, grammar and spelling. You will work from rough sketches and use prescribed methods and procedures, independently drafting forms of logical sequences and adequate spacing utilizing various computer graphic programs. You will serve as the Information Systems Department primary reviewer for the Defense Travel System, maintaining current knowledge of regulations, methods, and procedures related to reimbursement of expenses for official travel. You will provide information and assistance to Approving Officials and other customers on the computation of travel expense entitlements, settlement voucher allowances, status of advance payments, and voucher settlements. You will resolve questions on settlement voucher allowances by researching the voucher, verifying entitlements by reference to a variety of regulations, guides, and explains the basis for payment to travelers. You will serve as a Point of Contact for problems and questions on topics ranging from use of the Defense Travel System, entitlements, travel policy issues, transaction problems, and payment problems. You will perform building coordinator duties, ensuring facility work order request are processed with the command to ensure the facility is efficiently maintained, operated, and controlled, consistent with current directives and regulations. You will coordinate and ensure building occupants comply with force protection and security requirements, serving as the Lock and Key Custodian, Parking Pass Coordinator, Departmental Fire Marshall, and Departmental Safety Manager. You will serve as the departmental mail clerk for all official mail and is responsible for sorting and distributing all incoming official mail by general subject matter to delivery points within the Information Systems Department. You will screen outgoing materials to ensure that they are in proper format and assembled and addressed and return mail to, contacts originator, or appropriate receiving office to resolve errors or discrepancies. You will identify requirements for new or additional office equipment, services, and supplies, preparing necessary documentation to purchase supplies or equipment as appropriate. Requirements Conditions of Employment Must be a US Citizen. Must be determined suitable for federal employment. Must participate in the direct deposit pay program. New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement. Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326. Males born after 12-31-59 must be registered for Selective Service. You will be required to obtain and maintain a current valid United States driver's license. You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal. This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time. Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the next lower grade level (GS-06) in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Executing administrative and clerical functions for an organization (e.g., customer service, data input, preparing reports, correspondence, maintaining files, creating travel vouchers, and monitoring training schedules) to enhance operations while using automated systems to accurately document and maintain records and/or materials for the improvement or optimization of a naval program. Additional qualification information can be found from the following Office of Personnel Management website: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Additional information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well yo

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