Administrative Assistant II

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Job description

Position: Administrative Assistant II
Schedule: Monday- Friday
Location: Coyanosa, TX (Field Office)
MAIN FUNCTIONS:
Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving. This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring.
SKILLS AND QUALIFICATIONS Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience
Skills - Ability to type 50+ WPM - Software skills / web based program skills o Microsoft Office (Word/Excel/PowerPoint) o Microsoft Outlook o EventX o Open Invoice / Ticket o Chrome River o Microsoft Share Point o Survey Monkey o Slido - Organizational skills - Ability to establish and maintain sustainable administrative processes - Initiative / ability to work independently with minimal guidance - Event planning skills - Cost consciousness - Works well under highly adaptive and quickly changing environment - Willingness to serve others - Knowledge of Permian area venues, caterers, printing resources preferred
Duties for Admin team
â Maintain Team Calendar and venue calendar
â Maintain / Update Team org chart
â Maintain / Update Outlook distribution lists
â Maintain key vendor contact list
â Administer Team SharePoint Site
â Logistics for all Team engagements (Op Supt Meetings / contractor meetings / F2F foremen meetings / ad hoc meetings etc.)
o Organize venue / catering
o Send out calendar notices / eventX etc.
o Assist with agenda prep
o Maintain sign in sheets / meeting records
o Managing logistics on the day of the event
â Ordering materials (signage / posters / branded materials for recognition etc.) and maintaining an inventory
â Other administrative duties as required

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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