Facility Account Coordinator II - Accounts Payables

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Job description

Job Summary :
The Facility Account Coordinator II will manage daily facility operations, ensuring effective communication with customers and internal teams, and overseeing task delegation and workflow efficiency. This role is responsible for creating and maintaining operational procedures, organizing essential documents, and handling IT equipment procurement and setup. The Facility Account Coordinator II will also edit purchase orders at the time of invoice processing, vendor profiles, and payroll processing, including data entry and record-keeping. Additionally, this role involves overseeing invoicing and expense reporting, ensuring accurate and timely processing within the ERP system, and resolving any related issues to support smooth facility operations.

Essential Duties:
Maintain daily communication with internal and external customers, answering inquiries and providing updates.

Answer phone calls and dispatch work requests.

Delegate tasks to administrative staff to ensure efficient workflow and support the achievement of KPIs.

Create, update, and manage standard operating procedures and documentation.

Compile documents for New Partner Orientation and Safety binders.

Handle procurement, setup, and management of IT equipment and related access needs.

Control correct purchase order placement and manage vendor profiles, ensuring accurate record-keeping and timely updates.

Oversee payroll processing, including data entry, full-cycle management, and record-keeping for leave and absences.

Collect wage and fringe benefit information for certified payroll reports and address payroll issues.

Manage and process invoices and expense reports within the ERP system, resolving discrepancies and ensuring timely vendor payments.

Perform other duties as required.

Minimum Requirements:
Bachelor's Degree in Business Administration or related field is preferred but not required.

3+ years of experience.

Excellent communication and interpersonal skills.

Attention to detail.

Ability to manage and protect confidential information.

Basic understanding of payroll, invoicing, and expense management.

General knowledge of procurement and managing vendor relationships.

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