Office Coordinator (Onsite)

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Job description

Overview:
Responsible for performing duties which allow all office staff to be efficient by providing those supporting services that will save time and provide organization of the work

Location: This will be an in office position, located in one of our subsidiary business office in Dallas, TX. Must be able to work within business hours Monday-Friday between 8AM - 5PM CST.

Company Overview

MasTec Renewables, comprised of Wanzek Construction, IEA Constructors and White Construction, combines over 20+ years of renewable energy construction experience.

We embrace diverse perspectives not only with our employees but across all levels of our business-from suppliers, to community partners, to our clients. We've built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and ways of working into our organization. We collaborate across departments to foster innovation and encourage everyone-from interns to executives-to voice their ideas and leave an impact. We aim to create a respectful work environment where all employees feel valued, included, and empowered to be innovative leaders in our industry.

MasTec Renewables group is part of the MasTec Clean Energy & Infrastructure business segment. MasTec's Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.

Responsibilities:
Receive incoming telephone calls for the office, forward calls to the appropriate personnel and/or takes messages

Greet clients and visitors and direct them to the appropriate personnel

Answer general inquiries for the general public

Communicate messages to the appropriate parties in a timely and professional manner

Collect, open, sort, distribute/scan and process incoming and outgoing mail or packages

Date stamp invoices and payroll packages

Account for incoming checks

Effectively communicate personal deductions for staff to payroll (mail, lunch)

Order lunch for staff/meeting attendees as appropriate

Use and maintain postage scales and meters to weigh and affix postage

Use UPS Online Worldship, Fed Ex and other carriers if necessary to send packages

Know where/how to locate personnel in the office/shop/field

Address and ship project plans and documents

Assist with special projects as needed or requested

Maintain inventory and order office supplies

Maintain inventory and order complimentary snacks and beverages

Perform general housekeeping organization for lobby, breakroom, conference rooms on a daily basis

Courier mail and other items between main and west campus including the shop

Flexible coverage as needed between main and west campuses

Communicate with contracted vendors; cleaning and vending companies

Account and reconcile credit card purchases through Concur

Complimentary ticket distributions

Other administrative duties as assigned in support of corporate services

Qualifications:
EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

Associate's degree (A. A.) or equivalent and /or Minimum of 2 years experience in field or related field

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward The Company's Zero Injury principles

Proficiency in Microsoft Office Software

Ability to prioritize and multi-task

Team player mentality

Carry out instructions provided in written, oral or diagram form

Effectively communicate information and respond to questions from groups of managers, clients, customers and the general public

Problem solving aptitude

What's in it for you:

Financial Wellbeing

Competitive pay with ongoing performance review and merit increase

401(k) with company match & Employee Stock Purchase Plan (ESPP)

Flexible spending account (Healthcare & Dependent care)

Health & Wellness

Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children

Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

Paid Time Off, Paid Holidays, Bereavement Leave

Military Leave, including Differential Pay and Benefits Continuation

Employee Assistance Program

Planning for the Unexpected

Short and long-term disability, life insurance, and accidental death & dismemberment

Voluntary life insurance, accident, critical illness, hospital indemnity coverage

Emergency Travel Assistance Program

Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact (url removed). Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end removed) removed). If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at .

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