Administrative Assistant

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Job description

Overview:
We put the unity in "opportunity."

Opportunity Snapshot:

Compensation: $20/hour

Location: Quintana, TX

Assignment Duration: 6 months+

Work Schedule: M-F / 7:30-4:30pm, onsite, no hybrid

Benefits: Comprehensive insurance with 401(k), PTO and holidays

Responsibilities:
Works 9/80 schedule opposite of Operations Admin

Provides general administrative support to the Maintenance group

Responsible for generating purchase requisitions for, vendor setup, assist with correspondence for price quotes and deliveries, and researching discrepancies for Maintenance

Duties also include processing/tracking invoices, supporting documentation and purchase orders for accuracy and receiving in SAP

Serve as the Document Control Administrator for Maintenance group

Update and Create Maintenance Procedures and upload versions in Content Server

Maintain an up-to-date list of Maintenance personnel including addresses and contact information

Maintain call-out schedule for Maintenance

Administer the Maintenance intranet home page

Review and verify Maintenance Superintendent expense account statements to ensure correct categorization, coding and submit for Superintendent approval

Assist in coordinating employee events

Assist with SES entry for the terminal

Monitor supply cabinets and place office supply and breakroom orders

Support Technicians with completing work orders/test reports in SAP

Coordinate sends/receives and distribute all mail to appropriate parties. Coordinate courier service needs to support of departments

Maintains office areas, work orders, equipment and housekeeping of Maintenance Building and Control Systems Building (old Re-gas Control Room)

All SES entry for nested contractors

Assist the warehouse and procurement as needed

Enter SAP Work Notification as instructed by the Maintenance team. Enter Purchase Requisitions for the Maintenance team as instructed. Enter IT request for the Maintenance department as needed

Assist Human Resources with company and community events as needed

Record Minutes of important meetings as needed

Qualifications:
5+ years related experience in an industrial office environment working directly with the community and management level team members

Demonstrated professionalism

Good written and verbal communication skills

Strong interpersonal and organizational skills

Must be proficient (perform the skill with limited assistance) in the use of PC equipment and software including Windows and MS Office products (MS Outlook, Word, Excel, Power Point)

Maintain strict confidentiality

Strong ability to coordinate and prioritize multiple projects and tasks

The Bergaila Way:

The Bergaila Companies is a nationally recognized leader in providing staffing services to all sectors of the energy industry. We continually focus on partnering with talented professionals, engineering the perfect fit between our clients and employees. Choosing a career path with Bergaila grants you immediate access to nationally recognized organizations we partner with. Bergaila consistently attracts and retains its Employees with our dedicated internal service team, top tier benefits programs for contractors and their families, and commitment to place you in the desired career of your choice.

Client Overview:

Our client is a leading LNG company headquartered in Houston, TX and places value on being accessible to colleagues at every level of the organization. This includes fostering relationships with their customers, as well as to their community involvement and environmental stewardship.

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