Administrative Assistant

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Job description

Rate Range: $20-$23/Hr

Job Description:

Assist with internal/external meetings and conference presentation preparation by coordinating calendar invites, distributing meeting materials and follow up notes

Report generation, note taking and action item list creation and distribution for all RE meetings including client and Deal Team calls

Assist with travel arrangements, conference registration and complete expense reports for SVP, Directors, Managers and Analysts in Real Estate Department

Lucernex support and maintenance to include site creation, document uploads, milestones, and special report creation

Maintain Outlook calendars to reflect SVP of RE, Directors, Managers and Analysts travel, vacation, out of office schedules

Compose correspondence, presentations, Lucernex reports and other documents and reports upon request by SVP of Real Estate

Update miscellaneous data tracking forms in the respective Word or Excel document on quarterly or annual basis

Real Estate Committee (REC) maintenance to include calendar invites and reminders

Generate REC memo with Proforma information for each REC project/Capital Release

Notify internal/external partners of REC outcome and maintain library of REC approved deals and associated client approvals

Manage company LinkedIn posts to highlight activity and accomplishments of GRREP, projects and clients

Coordinate GRREP registration for trade shows and conferences including booths/exhibitions, shipping of materials and corporate gifts as well as hotel and travel arrangements

Serve as real estate communication link between home office and field offices

Perform duties associated with hiring including scheduling interviews, arranging travel, and coordinating new hire information with IT and HR

Generate and distribute execution versions of documents using DocuSign

Answer phones as necessary

Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.

About ApTask:

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:

At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at .

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