accounts payable and payroll manager

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Job description

Summary:

We are looking for an accounts payable and payroll manager who will be responsible for overseeing the accounts payable process, including the processing of invoices and payments, accuracy of data entry, and timely payment of vendors, implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions and ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

Requirements/Qualifications:

Bachelor's degree in accounting, finance, or related field

Minimum of 2 years of experience in a payroll and accounts payable role

Proficient in QuickBooks software

Skills:

Good working knowledge of standard accounting/bookkeeping principles, practice, and techniques.

Strong computer skills, including proficiency in Excel spreadsheet analysis.

Strong commitment to customer service and ability to communicate concisely, both written and verbally.

Ability to maintain data confidentiality with a strong sense of professional integrity.

Knowledge of payroll and accounts payable regulations and compliance

Excellent organizational, problem-solving, and communication skills

Ability to multi-task and prioritize workload

High level of attention to detail

Ability to work independently and as part of a team

Excellent customer service and interpersonal skills

Strong time management skills

Strong knowledge of payroll protocols, particularly with IRS regulations, Federal, State, and local tax and labor laws, as well as IRS Sections 401k and 125.

Responsibilities/Duties:

Accounts Payable:

Develop and implement a process to ensure all payables are entered timely each month

Responsibilities include supervising professional-level accounting staff.

Requires Overseeing the accounts payable process, including the processing of invoices and payments, accuracy of data entry, and timely payment of vendors

Ensuring compliance with accounting policies, procedures, and internal controls

Developing and implementing process improvements and automation to streamline accounts payable workflows

Managing the accounts payable team, including assigning work tasks and monitoring performance

Support the processing of travel and expense reimbursement using Concur.

Review employee expense reports and ensure receipts are attached and approvals received

Assists with reconciling vendor statements, including asking vendor for missing invoices we do not have.

Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline.

Maintain contact with any vendor to investigate discrepancies, resolve issues

Payroll:

Creates records for new employees and updates existing employees' records,

Performs quarterly reconciliations, and calculates and computes employee vacation payouts upon termination.

Ensure payroll is processed accurately and timely

Ensure all data required to process payroll is accurate and reconciled to source documents, including gross wages, tax withholding, workers compensation, union withholding and benefits

Ensure all quarterly, monthly and weekly reporting is processed timely and accurately

Assist with job costing associated with payroll expenses

Assist with required certified payroll documentation when requested

Assist with coordinating all outside audits for union, payroll and workers comp related items

Reconcile and prepare quarterly and annual payroll reports

Ensure compliance with internal control policies

Be the company's expert on all related payroll tax items

Prepares, reviews and submits various accounting and payroll documents, statements, reports, and forms (i.e. 941, 1099, quarterly and annual filings for taxes, etc) for internal and external use

Prepare and reconcile all W2s, 1099 and other year-end reporting requirements ensuring all information is accurate and prepared timely.

Develop and implement a process to obtain all W'9s to ensure 1099's are processed timely

Assist with implementing and maintaining the HR Module in the accounting system

Responsible for all sales tax and property tax transactions

Performs other duties as required to support Accounting and HR Department.

Provide assistance with problem troubleshooting and resolves employee pay discrepancies

Manage payroll files and other record keeping

Monitors changes in laws, regulations, and technology that may affect Authority or accounting operations; implements policy and procedural changes as required.

Answers questions and complaints from vendors, contractors, and employees about the payment of salary or non-salary obligations or requests for information and documents from contract

Special projects and other duties as assigned, including system implementations

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