Document Controls Administrator

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Job description

Overview:
Lockwood, Andrews & Newnam, Inc. (LAN) is a full-service consulting firm offering planning, engineering and program management services. Founded in 1935, LAN has grown from its humble beginnings as a small Houston firm to a national leader in the heavy civil infrastructure engineering industry.

"Our purpose is to continuously improve the quality of life in the communities we serve."

Responsibilities:
Working under local guidance from the Program Manager and Project Managers, perform the following tasks:

Maintain Project Controls Software

File advertisements and solicitations

Record bid tabulations, scoring and other selection activities

Log and organize project transactions such as, addenda, submittals, change proposals, supplemental instructions, etc.

Prepare and distribute, based on Project Manager and Inspector input, daily site observation reports

Prepare and maintain Project Management Plan, including description of the means for handling all documentation

Record project meetings, create meeting minutes and distribute

Update project schedule completion status based on input from Project Managers

Assist with general office administration duties (supplies, equipment, postings, etc.)

Assist the Program Manager and Project Managers with the production of and regular distribution of:Master Project Budget

Master Project Schedule

Updates to the Project Management Plan

Meeting agendas

Action Logs

Close-out document checklist

Weekly status report

Enter changes to cost tracking to reflect approved changes from Project Manager

Record contracts, purchase orders and changes to the Project Controls Software

Ensure Operations and Maintenance manuals are filed

Enter punch list items into project controls software

Qualifications:
Minimum Qualifications:

Strong knowledge of Program Management software programs (Prolog, ProjectMates, Procore, Oracle Primavera Contract Manager)

Strong keyboarding skills

Excellent listening skills, patience, maturity

Familiarity with all Microsoft Office applications with excellent understanding of Outlook, Power Point, Word and Excel

Highly organized

Capable of shifting priorities and reacting to changing demands

Building construction project experience

Preferred Qualifications:

Experience with Microsoft Project

Expert level understanding of Microsoft Excel

Knowledge of construction terms, phases and key processes

Salary range for this position varies between $70,000 - $84,000, depending upon applicable experience.

This position requires work full time in an office located in the northeast quadrant of Houston.

Lockwood, Andrews & Newnam, Inc. (LAN) is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Lockwood, Andrews & Newnam, Inc., is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department at (phone number removed). For more information about your rights under the law, see

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