Executive Assistant

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Job description

Sr Site Administrative Assistant

5-10 years of experience

Education - HS Diploma required, Associates preferred

-/hr pay rate

Position may be extended and/or possibly convert to FTE in the future

Must be able to work onsite M-F

Must have strong attention to detail, strong customer service skills

Must have experience working with Executives/leadership

Also a plus if this person can help with drafting & sending Sitewide Communications

Highly proficient in all MS Office tools (Excel, Powerpoint, Access, Word and Outlook)

Will be responsible for arranging customer visits to the site - greeting/introducing, organizing the visit, organizing meeting lunches

The Senior Administrative Assistant not only supports out Houston site but will also be the face of Lonza for customers, guests and vendors. The Senior Administrative Assistant is also responsible for supporting Team by performing various clerical and administrative duties. This includes data entry tasks, filing, scanning and answering queries by searching, reporting and retrieving files.

Job Description:

• Provide Administrative support to our Senior Site Director and his/her direct reports.

• Provide Administrative support and coordination of Cell and Gene Technology Leadership and Houston Leadership Teams

• Provides support by welcoming and providing information to internal and external customers, vendors or guests, either in person or by telephone, answering or directing inquiries, representing management, and maintaining relationships with other management and non-management personnel;

• Completes follow up conversations on project completion timelinse with managers

• Collect and distribute information, including scheduling, coordinating daily schedule, calendar appointments, compiling information for meetings, setting priorirites

• Provides administrative support by entering, formatting, scanning and printing information

• Completes special projects

• Maintaining timekeeping entries

• Schedule travel arrangements and expense reports for Senior Management as needed

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."

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