Project Coordinator

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Job description

Overview:
This position will provide project support to multiple engineering project teams as well as senior leaders in our Houston, TX office.

Responsibilities:
Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures, as directed.

Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets and memorandums using MS Office Suite- primarily MS Excel and MS Word

Assist multiple Project Managers and Vice Presidents with any documentation necessary for the timely delivery of projects

Develop and implement project controls including dynamic dashboards, client-side reporting modules and real-time status metrics

Assist support teams to implement and manage project websites, information resources, and development of automation of processes

Process and distribute confidential and sensitive information/documents

File, retrieve and scan corporate documents, records and reports using SharePoint, Power BI, Power Apps, ESRI or similar software into project workflows including user credentialing

Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested

Prepare meeting presentation materials, agendas and coordinate catering for luncheons, celebrations and client or internal meetings

Provide administrative support to other division's engineering project teams within the organization as needed and requested

Qualifications:
Bachelor degree in business or related field of study

5 years' experience in a similar support role, preferably in the AEC industry

Experience with construction contract administration such as preparing construction documents, bid tabulations and pay estimates

Previous experience in an administrative role handling highly sensitive and confidential information

Exceptional communication skills, both oral and written

Effective interpersonal skills with any level of employee within an organization

Must be extremely proficient and have advanced skills in MS Office Suite; specifically MS Excel and MS Teams and experience with Deltek Vision a plus

Must be able to meet deadlines and respond professionally to changing work assignments and priorities

Strong organizational and time management skills, customer service oriented

High level of accuracy in work product; extremely detail oriented

Ability to work independently and as a self-starter with a high level of initiative

Must be able to work 8 am to 5 pm, Monday through Friday; occasional overtime as requested or needed

Must be dependable and reliable

Preferred Qualifications:
AEC Industry and Deltek vision experience

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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