Executive Assistant - Finance

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Job description

Overview:
Who we are

Imagine working in a place where continuous improvement and innovation is celebrated and rewarded; where fast-paced, high-impact teams come together to positively drive results for one of the largest & most iconic brands in the world.

As the only rapidly growing retailer, you may know us as your friendly neighborhood store. You probably know our familiar name, have seen our pervasive logo, and have tried our highly sought-after products, such as Slurpee and Big Bite . "Brain Freeze" is a 7-Eleven registered trademark for our 53-year old Slurpee and with over 77,000 stores globally (more than any other retailer or food service provider), we sell over 14 million a month.

But there's a lot more to our story and much more left to be written. We are transforming our business, ensuring we are customer obsessed and digitally enabled to seamlessly link our brick and mortar stores with digital products and services.

At 7-Eleven the entrepreneurial spirit is in our DNA and has been ever since our inception 90+ years ago. It's what drove us to invent the convenience industry in 1927 by envisioning how a simple ice dock could provide household staples such as milk and eggs to better serve the needs of our customers.

Today we are redefining convenience and the customer experience in big ways we are fundamentally changing our culture and we want talented, innovative, customer obsessed, and entrepreneurial people like you to come make history with us.

How we lead

At 7-Eleven we are guided by our Leadership Principles.

Be Customer Obsessed

Be Courageous with Your Point of View

Challenge the Status Quo

Act Like an Entrepreneur

Have an "It Can Be Done" Attitude

Do the Right Thing

Be Accountable

Each principle has a defined set of behaviors which help guide the 7-Eleven team to Serve Customers and Support Stores.

About This Opportunity

Responsibilities:
Support multiple Finance Vice Presidents and CFO with both routine and non-recurring efforts that will include coordinating meetings and events, assembling presentations, and providing other varied support. The ideal individual will have experience supporting multiple level Senior Leaders, demonstrate good judgment in a variety of situations, have ability to prioritize requests, and possess good verbal and written communication and organizational skills. Work independently on projects from conception to completion. Calm under pressure, able to maintain a realistic balance with multiple priorities, and handle confidential matters with discretion.

Responsibilities:

Completes a broad variety of administrative tasks including: managing extremely active calendars and completing expense reports.

Composes and prepares correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Researches, prioritizes, and follows up on incoming issues and concerns addresses the Finance team including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Provides a bridge for smooth communication between the Finance office and internal departments, demonstrating leadership credibility, trust and support.

Works closely and effectively with the information technology team members to keep them well informed of upcoming commitments and responsibilities. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping them updated.

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Finance team's ability to effectively perform their duties.

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Qualifications:
Education:

Bachelor's degree preferred

Experience:

Strong work tenure: 5 to 10 years of experience supporting multiple level teams.

Experience and interest in internal and external communications, and partnership development.

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Qualifications

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.

Expert level written and verbal communication skills.

Demonstrated proactive approaches to problem-solving with strong decision-making capability.

Emotional maturity.

Highly resourceful team-player, with the ability to also be extremely effective independently.

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Forward looking thinker, who actively seeks opportunities and proposes solutions.

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