Director Operations II

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Job description

At Houston Methodist, the Director Operations II position is responsible for direct leadership over clinical and non-clinical departments, as assigned. This position assists the hospital executive team with development and implementation of strategic business plans for the continued growth of hospital services. This position directs functional or departmental standardization processes to gain operational efficiencies across HM. The Director Operations II position provides leadership and direction to direct/indirect reports and other clients and is responsible for ensuring projects and tasks are completed on schedule. This position collaborates with physicians, nursing, ancillary, support and administrative leadership and system partners to ensure achievement of organizational goals.

The Director position responsibilities include overseeing the activities of the department staff, ensuring quality, productivity, functional excellence and efficiency to accomplish strategic and operational objectives. In addition, this position is accountable for employee engagement, adequate staffing levels, budget development and compliance, staffing decisions such as hiring and terminating employment, coaching and counseling employees on work related performance, and developing and implementing policies and procedures to ensure a safe and effective work environment. This position also ensures training, monitoring and operations initiatives are implemented which secure compliance with ethical and legal business practices and accreditation/ regulatory/government regulations.

Houston Methodist Continuing Care is a long term acute care hospital.

PEOPLE ESSENTIAL FUNCTIONS

Directs, develops and implements strategic and operational/high level projects and processes either through independent/highly autonomous work or through the facilitation of work teams to enable the effective and efficient completion of objectives.

Oversees management of and ensures development for staff to meet overall objectives in terms of quality, service and cost effectiveness. Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem. Directs management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees.

Meets or exceeds threshold goal for department turnover and/or system metrics on employee engagement indicators.

Provides leadership and communication to maintain a competent and engaged employee group by conducting regular department meetings to review policies and procedures and operational matters, rounding on all employees, completing performance appraisals, conducting new hire feedback sessions, coaching/corrective counseling, and providing recognition/commendations to achieve desired outcomes.

Identifies opportunities and takes action to build strategic relationships between one's area and other areas, teams, departments, and units to achieve business goals. Drives the promotion of teamwork within and between departments; participates and/or leads and facilitates department process improvements as needed.

Provides the leadership necessary to establish a climate for growth and challenge across assigned multiple functional areas/departments, performing intentional leader rounds on staff and direct reports, and creates an environment of developing/mentoring staff.

SERVICE ESSENTIAL FUNCTIONS

Oversees department operations, designated projects, schedules and activities as needed to ensure that goals or objectives are accomplished within the prescribed time frame. Sets priorities and functional standards, giving direction to staff as necessary to ensure the best possible delivery of service and high customer/patient satisfaction.

Drives department service standards and activities to impact department and/or system score for patient/customer-based satisfaction, through role modeling and fostering accountability. Serves and actively participates on various entity committees as a voice for the department.

Independently seeks opportunities to identify and streamline inefficiencies in assigned areas through action plans and follow-up with leaders as appropriate. Assesses trends for assigned departments and recommend initiatives that further support the growth and development of those areas.

Directs functional or departmental standardization processes to gain operational efficiencies across HM.

Performs leader rounds on patients and family members in areas of responsibility as appropriate. Performs observations of staff in areas of responsibility to ensure that staff consistently demonstrate HM service standards and Standards of Practice (SOP's).

Reviews patient experience survey data with staff to identify performance trends and provide opportunities to give direct feedback to staff based on survey scores and patient and family survey comments.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

Ensures a safe and effective working environment; monitors and/or revises the department safety plan and/or any specific accreditation/regulatory required safety guidelines. Responsible for staff maintenance of credentials and competencies, per accrediting/ licensing agency and/or department guidelines as applicable.

Employs a proactive approach in the optimization of safe outcomes and information systems by monitoring and improving the department workflow and enhancing operations, using peer-to-peer accountability and identifying solutions via collaboration. Implements process improvements utilizing tools such as lean principles. Role models situational awareness, using teachable moments to improve safety.

Responsible for employee compliance to policies and procedures and performs associated actions upon non-compliance (i.e., licensure/certification compliance, focal point review requirements, disaster plan, in-services, influenza immunization, wage and hour, standard hours, timely termination submission, timely timecard approval, etc.).

Conducts analysis on all department-related areas such as utilization, patient satisfaction, revenue-enhancement opportunities, and cost-reduction opportunities and implements accordingly.

Drives efforts to monitor, assess and recommend changes to policies and procedures for the effectiveness of operational practices and regulatory compliance.

Independently seeks opportunities to identify and streamline inefficiencies in assigned areas through action plans and follow-up with leaders as appropriate. Assesses trends for assigned departments and recommend initiatives that further support the growth and development of those areas.

FINANCE ESSENTIAL FUNCTIONS

Develops and manages department operational and capital budgets, approvals, and ongoing maintenance of the department(s), ensuring operation in a cost-effective manner. Proactively identifies and plans for capital needs related to current equipment and future department projects. Ensures staffing plans and schedules meet department needs that reflect understanding of the importance of cost-effectiveness.

Creates department strategies to achieve financial target and staffing needs, through optimizing productivity, supply/resource efficiency, minimizing incidental overtime and overtime percentage, and other areas according to department specifications.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

Identifies and implements innovative solutions for practice or workflow changes to improve department, entity or system operations by leading unit projects and/or other department/ system-directed activities. Proactively leads task forces and committees. May represent HM at assigned community or professional organization meetings.

Drives change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures. Partners effectively with stakeholders as appropriate.

Ensures own career discussions occur with appropriate management. Completes and updates the My Development plan on an on-going basis. Conducts conversations with staff on their development.

Manages and completes projects as assigned executive builds on Houston Methodist's mission and business plan and develops strategic planning & business planning processes and activities related to the long-term tactics and strategies.

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION

Master's degree, e.g. Healthcare Administration (MHA), Master Business Administration (MBA)

WORK EXPERIENCE

Eight years director-level experience in a healthcare setting. Long Term Care experience preferred

LICENSES AND CERTIFICATIONS - REQUIRED

N/A

LICENSES AND CERTIFICATIONS - PREFERRED

Fellow of American College of Healthcare Executives (ACHE)

KNOWLEDGE, SKILLS, AND ABILITIES

Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially about activities impacting patient or employee safety or security

Demonstrates the ability to interact with others in a way that gives them confidence in one's intentions and those of the organization
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