Executive Administration

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Job description

About Client:

The Client is a leading global IT services and consulting company, providing a wide range of services to clients in various industries, including banking, financial services, retail, manufacturing, healthcare, and more. It is one of the largest employers in the IT industry and has a vast and diverse workforce. The company places a strong emphasis on employee training and development. Client is known for its commitment to innovation and invests in research and development to stay at the forefront of technological advancements.

It offers a comprehensive set of services, including:

IT Services: Application development, maintenance, and testing.

Consulting: Business consulting, IT strategy, and digital transformation.

Business Process Outsourcing (BPO): Outsourcing of business processes to improve efficiency.

Enterprise Solutions: Implementation and support of enterprise-level software solutions. Digital Services: Services related to digital technologies, such as analytics, cloud, and IoT.

Salary Range: $40K-54K/Annum

Job Description:

The Executive Admin cum Reception position is responsible for independently performing day to day Reception /Front office Management along with other functions related to Admin Dept.

Responsibilities :

Daily walk around of the facility to assess readiness of the facility for daily operations.

This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor.

Reception Duties:

Reception Management

Receive clients & guest at the front desk

Ensure CLIENT security protocols are followed

Identity Cards/Badge management

Perform Mailroom function & Shipping tasks as required (through Fedex / UPS / others)

Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.

Executive Admin Duties:

Order & manage supplies (pantries, copiers, office supplies, etc.)

Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.

Maintain Seat Occupancy data.

Assist with annual budget and all related vendors

Daily and Monthly reports

Billing

Any other Admin duties assigned by Office Admin/Supervisor from time to time.

Qualifications:

Associate degree (preferred)

02- 04 years' experience in Reception/Admin Function of a medium sized facility (between 50-100 associates) preferred.

Should possess excellent English communication skills (written & verbal)

Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).

Should have knowledge of: - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies)

Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.

Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability. Should be: (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location

Should be: (1) Flexible (2) Available for work outside of regular business hours (i.e. Come in early/ Leave late) if needed as per project requirement.

About ApTask:

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:

At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at

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