Mailroom Coordinator (On-site)

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Job description

Mailroom Coordinator Heard and Smith, LLP was founded on the principles of compassion, humility and the relentless desire to pursue financial assistance for our clients. Our law firm has been helping the disabled for over 30 years and has a proven record. Do you have a heart for those in need? We are seeking individuals with excellent customer relations, strong work ethic, and a true desire to help others. Being part of the Heard and Smith team is more than a job; each day provides you with opportunities to change someone's life!

• Fast-paced, and professional environment;
• Fulfilling, challenging, and rewarding;
• Great team environment;
• Paid Holidays, Accrued Paid Time Off;
• Great Medical Benefits Package;
• Wellness Program;
• Competitive Salary and 401k with Profit Sharing;
• $16.00+ per hour depending on experience and education

Position Summary: As the Mailroom Coordinator you will be responsible for processing and coordinating the activities of the main office mail room including printing and packaging documents and all outgoing mail for the Firm. In this role you will:

• Collect, sort, distribute, or prepare outgoing mail, messages, or courier deliveries.
• File and maintain records.
• Print and package Firm documents.
• Deliver and pick up mail from other offices/providers.
• Transmit information or documents to customers, using computer, mail, or facsimile machine.
• Maintain account of postage machine.
• Coordinate with Mailroom equipment vendors regarding maintenance of all machines.
• Coordinate with all departments to ensure all mail, marketing, client packet or mail needs are being met.
• Coordinate with the Marketing Department to ensure inventory of marketing materials is maintained.
• Receive all incoming mail and packages.

To be successful in this role you will need:

• High School Diploma
• Some College, technical or trade school preferred
• Customer service experience
• Experience with Office Equipment including Copiers and Printers
• Minimum 35 WPM typing speed
• Strong communication skills, both oral and written
• Ability to work well with others as a team
• Multi-tasking skills and the ability to work well under pressure
• Reliability and dependability
• The ability to maintain confidentiality at all times
• Valid driver's license and clean driving record

Physical Requirements:

• Office setting, sitting or standing for prolonged periods of time, keyboarding, visual w/monitor, use of telephone, computer, copiers, printers, walking, standing, bending, stooping, and lifting 10-30 lbs.

PIded3c-5300

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