Staff Accountant II

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Job description

• Preparation of daily deposit slips for mailed in client payments and all direct deposit transactions.
• Maintain a daily cash posting on EFT and wire transfers received on the bank for an accurate and updated daily cash flow balance.
• Payment matching and codification against client's open invoices and correct project.
• Daily recording of client deposits and posting to the accounting system (Deltek Vision)
• Establish a biweekly collection call for all open accounts to identify and escalate potential collection issues. This will require authorization and coordination with assigned Project Manager of each cost center.
• Maintain AR comments in Vision to provide collection feedback to PM's and upper management.
• Review and reconciliation of monthly open receivables to assist on the preparation of bank reporting for current borrowing base.
• Assist with write off transactions.
• Generate client's statement of account upon request.
• Respond to client's inquiries on allocation of payments and open balances as needed.
• Identify and reconcile client account discrepancies and report to the Accounting Manager if needed.
• Register, verify, and maintain client's database in Deltek.
• Assist with credit applications.
• Registering, verifying, and maintaining vendors and client's database.
• Assist in the annual preparation and maintenance of IRS FORMS 1099.
• Review invoices for appropriate documentation, coding, and approval prior to payment.
• Process 3-way P.O. (authorization) matching invoices, and process invoices for payment.
• Process monthly electronic payment for major vendors/accounts and provide breakdown of charges for AP Disbursement entry in the system.
• Reconcile vendor statements, research, and correct discrepancies as needed.
• Respond to vendor inquiries.
• Process check runs and match payables to checks, obtain all signatures, and distribute checks accordingly.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

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