Accounting Specialist

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Job description

Overview:
The Accounting Specialist provides accounting support to administrative and program staff. Team members are assigned specific roles and duties to ensure proper segregation of duties as well as provide cross-training for department coverage.

Benefits Include:
Medical, dental, vision, and supplemental insurance options, including HSA match for qualifying contributions.

Parental Paid Leave

Retirement savings plan with company match.

Paid time off and vacation pay.

Mileage reimbursement.

Tuition reimbursement available.

Company sponsored learning and development

Responsibilities:

For the specific duties of this role, please refer to the bolded responsibilities below. Other duties may be assigned as necessary.

Purchasing/Accounts Payable
Process all purchase requests, ensuring accuracy and completeness.

Process vendor invoices and payments timely, including verifying information, accuracy of invoices, and adherence to policy.

Process expense reports timely, including verifying information, accuracy of invoices, and adherence to policy.

Responsible for paying vendors and other payees weekly or as needed using appropriate payment method ensuring full-cycle process completion and adherence to cash disbursement policy.

Review and close Purchase Orders regularly.

Work with program and administrative staff to identify and resolve issues, ensure timely submission of outstanding items, and provide assistance as needed.

Maintain company credit card account, users, and limits.

Maintain accounts payable aging for assigned vendors ensuring prompt follow-up on outstanding items.

Communicate with vendors via phone or email to research and resolve discrepancies.

Act as point of contact for designated organization business accounts.

Billing
Process billing and create manual invoices as appropriate for all revenue streams, including but not limited to Contracts, Medicaid, and Grants ensuring accuracy and timeliness.

Work closely with grant and program staff to collect and review all necessary documentation. for billing including grant activity reports, copies of invoices documenting expenses, etc.

Coordinate with outside contractors for outstanding revenue and credentialing items.

Process foster parent payments timely, including verifying information and accuracy of invoices.

Review all funding source contracts for accurate and timely billing with regard to rates and claim submission deadlines.

Work with program and administrative staff to ensure adequate documentation is on file to support billing, identify and resolve errors, and address outstanding items.

Provide leaders with routinely scheduled reporting.

Assist with development of automated billing and foster care payment processes.

Cash Application and Collections
Prepare and complete bank deposits weekly or as needed.

Record deposit general ledger entries ensuring appropriate accounts used.

Apply cash receipts in revenue system daily ensuring accurate application.

Analyze Medicaid claims and ensure timely denial management.

Troubleshoot and resolve Medicaid held and unbilled items.

Maintain accounts receivable aging for assigned receiver accounts ensuring prompt follow- up and collections process.

Review outstanding aging and recommend adjustments.

Research remittance overages/shortages and submit routine discrepancy

reporting monthly with individualized escalations as appropriate based on aging.

Communicate with payers via phone or email to research and resolve discrepancies.

Payroll Accounting
Process payroll related general ledger entries timely and accurately.

Assist with payroll related processing and reporting as needed.

Review and process all benefits related invoices for payment including submission or purchase requests.

Provide payroll and benefits related reporting bi-weekly and ad-hoc.

Ensure confidentiality of all payroll and staff-related data.

Record transactions into the accounting system routinely to ensure alignment with disparate software applications.

Maintain help desk tickets as assigned with high level of customer service.

Provide training and assistance to Arrow staff as needed including development of helpful resources and/or training materials.

Assist with month-end and year-end close processes and reporting.

Assist with audit and contract compliance reporting.

Assist with process improvement plans and implementations.

Assist with account reconciliations including providing third-party documentation as needed.

May be required to drive vehicles, be insurable with our auto insurance provider, and complete Arrow's vehicle training.

Perform all duties within contract, state and federal regulations, Arrow policy, and COA standards.

Receptionist Lunch Coverage Rotation

Perform all duties within contract, state and federal regulations, Arrow policy, and COA standards.

May be required to drive ACFM vehicles, be insurable with our auto insurance provider, and complete Arrow's vehicle training.

Perform all duties within contract, state and federal regulations, company policy, and regulatory agency standards.

May be required to drive vehicles, be insurable with our auto insurance provider, and complete company vehicle training.

Qualifications:
High School diploma or GED and previous bookkeeping experience or an Associate's degree. Bachelor's degree preferred.

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