AP Specialist

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Job description

Description:

Are you passionate about finance and driven to ensure accurate and timely payments? Join PJF Corp and be part of a team dedicated to excellence in financial management!

Who Are We? Since our modest beginnings in 1998, PJF Corp. has emerged as a formidable presence in the construction industry, driven by our unwavering commitment to three core principles: Quality, Integrity, and Service. At PJF Corp., we don't just construct buildings; we strive to make a difference. Our projects are not just about erecting structuresthey're about bringing our clients' visions to life. Whether it's a medical facility, car dealership, or assisted living center, we recognize the significance of the spaces we create. We are dedicated to making a difference within our own team by prioritizing the recruitment of experienced, qualified individuals and investing in their ongoing development. Through continuous education and the implementation of cutting-edge strategies and materials, we remain at the forefront of our industry, constantly striving to improve and innovate. Safety is paramount in everything we do. We recognize the inherent risks involved in construction, which is why we maintain stringent safety protocols and provide regular safety training to all team members. While we specialize in commercial construction, with a focus on medical facilities, automotive dealerships, and assisted living centers, our capabilities extend far beyond these sectors. At PJF Corp., we're more than just builders; we're partners in your success. Choose PJF Corp. and experience the difference that excellence makes.

Position overview: As an Accounts Payable Specialist at PJF Corp, you will play a key role in our finance team, responsible for supporting all aspects of accounts payable and partnering with our Controller to ensure the successful completion of assigned projects and other accounting tasks. Your attention to detail and commitment to accuracy will be essential in maintaining the financial health of our company. Imagine the satisfaction of knowing your work contributes to the smooth operation of our financial processes, helping to ensure that our vendors and employees are paid accurately and on time.

Are you ready to elevate your career? At PJF Corp., we believe that your growth is our growth. This role offers you the chance to work with a dedicated team of professionals, utilize cutting-edge financial software, and contribute to the financial success of our company. If you thrive in a dynamic environment, love solving complex problems, and are driven by the desire to make a tangible impact, then this is the perfect role for you.

Key Responsibilities:

including, but not limited to:

• Efficiently process and record all accounts payable transactions, ensuring accuracy and compliance with company policies.
• Reconcile accounts payable ledger to ensure all bills and payments are accounted for and properly posted.
• Respond to vendor inquiries and resolve discrepancies in a timely and professional manner.
• Assist in month-end closing activities, including the preparation of accounts payable reports.
• Collaborate with other departments to ensure accurate and efficient financial operations.
• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving discrepancies related to purchase orders, contracts, invoices, or payments.
• Ensure credit is received for outstanding memos and issue stop-payments or purchase order amendments as needed.
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Report sales taxes by calculating requirements on paid invoices.
• Manage the company's card purchasing program, ensuring accurate coding and approval of all transactions.
• Create and maintain vendor records.
• Ensure compliance with Certificate of Insurance (COI) requirements.
• Index and file all relevant financial documents and records systematically to ensure easy retrieval and accurate historical data tracking.
• Perform other accounting administrative tasks as needed, such as generating reports, organizing financial records, and assisting with audits or special projects.
• Serve as a backup to the Payroll Specialist, assisting with payroll processing as needed.

Benefits:

• 401(k)
• 401(k) Match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term Disability Insurance
• Paid Time Off
• Company Sponsored Financial Wellness Program

Requirements:

Core Requirements:

• Integrity: Trust is the foundation of everything we do. We need team members we can rely on completely.
• Humility: We seek individuals who are confident in their abilities but leave their ego at the door. Collaboration and teamwork are key.
• Passion for Accuracy: If you're not truly excited about the process of managing finances and ensuring accuracy, this might not be the place for you. Accounts payable management can be challenging, but if you have a genuine love for the craft, those challenges turn into opportunities. Join us if you thrive on seeing your efforts turn into tangible results and take pride in your work every single day.

Technical Requirements:

• Strong attention to detail and accuracy in data entry.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Familiarity with basic accounting principles and financial reporting.
• Advanced technological skills (smartphones, laptops, tablets used in the daily management of projects).
• Fluent with Office 365 products (Excel, Word, Outlook, MS Project).
• Proficiency with Accounting and HRIS software.

Education/Experience

• High school diploma, GED, or equivalent (Required).
• Bachelor's degree in accounting, finance, or related field (Preferred).
• Previous accounts payable experience (3 years Preferred).

Work Environment: While performing the duties of this job, the employee will primarily work in a professional office setting. This environment is equipped with modern amenities and ergonomic furnishings designed to support productivity and comfort. The role involves frequent use of office technology and resources, with an emphasis on maintaining a collaborative and organized workspace.

Physical Requirements: While performing the duties of this job, the employee will need the ability to sit for extended periods during office work. The role may involve occasional standing, walking, and minor lifting of office supplies or documents. Strong organizational and multitasking skills are also essential for managing project tasks efficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

Compensation details: 25-30 Hourly Wage

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