Executive Assistant- 329 with Security Clearance

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Job description

Position Responsibilities:
• Provide office administration on site, to include answering phones, escorting authorized visitors, conference room scheduling, HR functions (i.e., Time and Attendance, Org Chart updates, floor plan updates).
• Draft office policies, memorandums, and other official office related internal and external communications.
• Manage the flow of visitors, phone calls, and other interactions with colleagues.
• Provide advanced secretarial, administrative, and project support.
• Collaborate with leadership to de-conflict and maintain the calendar. • Prepare various reports to assist in data analysis for the office including the weekly activity report, week-ahead report, Agendas, and Action Memoranda.
• Perform proofreading and quality assurance checks on written communication, to include formatting and grammar on documents.
• Interpret and evaluate memorandums, documents, and other material prior to the leadership clearance.
• Coordinate events as requested with stakeholders to ensure proper planning of every facet of the event-logistics, catering, transportation, venue identification, guest lists.
• Manage travel arrangements.
• Maintain contacts and distribution lists.
• Perform analysis and drafts issue papers as needed.
• Relay information and coordinate with the Staff and other Executive Assistants of other Directorates, bureaus, and agencies.
• Take, synthesize, and edit meeting notes. Position Requirements: Writing Sample is Required
• One (1) year experience in an administrative support role to Federal contracts.
• Excellent writer with strong analytical comprehension. • Extremely well organized and stays consistently available.
• Detailed-oriented producer who can quickly flag errors and inconsistencies.
• Able to handle direct feedback from supervisors and principals.
• Willing to perform administrative tasks along with sensitive tasks for senior government officials.
• Can capture and summarize meeting notes for various audiences and seniority levels.
• Able to draft professional emails quickly.
• Advanced competence with basic Microsoft Office applications suite.
• Aggressively stays on top of work.
• Fast learner who can determine a course of action from the context of a given communication.
• Self-motivated, loyal, and discreet. The Prospective Group (TPG) is an IT management consulting company providing services internationally to government and commercial entities. Being prospective-leaning forward with action-defines the TPG culture. TPG and its employees have hundreds of years of experience, collectively, of successful program and project management, business process reengineering and optimization, enterprise architecture, mobile and cloud computing, cyber security, records management, and diplomatic business experience. TPG is a women-owned small business (WOSB), appraised at CMMI Level 3 with excellent performance credentials. The Prospective Group is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or orientation, national origin, disability, or protected veteran status.

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